Project Accounting Specialist I, II, or III

The City of Port Townsend is recruiting to fill one opening in the Engineering and Administration division of our Public Works Department. The vacancy will be filled at either the Project Accounting Specialist I, II, or III level depending on experience.
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JOB SUMMARY
Under general supervision performs a variety of tasks supporting the Public Works Department in the accounting and management of grants, capital expenditures, and purchasing associated with public work projects and operations. Supporting engineering staff and operation managers and working with the City's Finance Department to process and comply with funding requirements for projects is the core basis for this position. Providing administrative support for Public Works Administration and Engineering Division also makes up a large portion of this position's work.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential duties also include Core Competencies described in detail in the .

• Performs project administration tasks on public works projects including setting up and maintaining projects records and documents
• Maintains a comprehensive file on each grant or loan, including formal agreements, projects and a record of billing and grant/loan revenues received
• Prepares and submits grant/loan reimbursement paperwork
• Tracks project contracts
• Tracks and processes pay requests
• Prepares project closeout documents
• Attends project meetings; prepare and distribute project meeting minutes with follow up tasks
• Logs, tracks and transmits documentation for construction projects including submittals, agendas, RFIs, change order proposals, change orders, certified payroll and general construction correspondence
• Assists with performing financial analysis
• Prepares and submits reports to grant agencies for monitoring
• Develops and streamlines processes
• Assists in development and updating of City plans
• Assists in the development and updating of the Capital Facilities Plan and budgets
• Files documents in project files
• Provides Finance Department with information related to preparation of capital reporting and budgeting
• Interprets and follows State bidding and contracting laws
• Interprets and follows City purchasing policy
• Assists Public Works managers with capital purchasing and contract management
• Assists Finance Department with public works capital asset tracking
• Assists Engineering division with administrative functions
• Assists with public works capital contract purchasing & bid requirements
• Performs interfund monthly billing for engineering and fund transfer documents in accordance with adopted budgets
• Assists in the development of supplemental budget amendments
• Serves as a liaison for the PW Administration and Engineering Division public records management and compliance
• Electronic and paper filing depending on project requirements

Project Accounting Specialist I (Contract & Grant Support Technician)
$29.04-32.97 base pay range
$29.04-36.93 total pay range including maximum possible longevity
Required Qualifications

• High school diploma or GED
• Three years' experience performing administrative office tasks including customer service, correspondence preparation, file management, recordkeeping, accounting, and bookkeeping, or any combination of experience and training equivalent to three years of accounting experience.
• Demonstrated proficiency in computer operating systems.
• Familiarity with Microsoft Office Suite products.
• Must be bondable.

Preferred

• College degree in accounting or related field
• Experience with public works projects and/or municipal government experience

Project Accounting Specialist II (Capital Project Accountant)
$33.92-38.54 base pay
$33.92-43.16 total pay range including maximum possible longevity
Required Qualifications

• High school diploma or GED
• Two years of college-level courses in accounting or equivalent experience and training
• Five years of increasingly responsible accounting, file management, and recordkeeping experience, or any combination of education and experience equivalent to at least five years of professional accounting experience.
• Demonstrated proficiency in computer operating systems.
• Demonstrated proficiency in Microsoft Office Suite products, especially Excel.
• Must be bondable.

Preferred

• College degree in accounting or related field
• Experience with public works projects and/or municipal government experience

Project Accounting Specialist III (Public Works Accounting Analyst)
$35.53-40.36 base pay range
$35.53-45.20 total pay range including maximum potential longevity
Required Qualifications

• High school diploma or GED
• Two years of college-level courses in accounting or equivalent experience and training
• Eight years of increasingly responsible accounting, file management, and recordkeeping experience, or any combination of education and experience equivalent to at least eight years of professional accounting experience.
• Demonstrated proficiency in computer operating systems.
• Demonstrated proficiency in Microsoft Office Suite products and intermediate to advanced Excel skills.
• Must be bondable.

Preferred

• College degree in accounting or related field
• Experience with public works projects and/or municipal government experience

WORKING CONDITIONS
This is an in-office position to be available to Public Works, Engineering, and Finance staff. Occasional work from home may be performed subject to ability to support team members. Duties are performed primarily in an office environment with sitting for long periods of time, utilizing standard office equipment and personal computer. The noise level in the work environment is usually moderately quiet. May be required to deal with upset customers. This position typically requires movement around the office, reaching, pushing, grasping, finger dexterity, hearing, seeing and repetitive motions. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Requires the ability to occasionally navigate at construction site.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• WA State PERS retirement and optional 457 Deferred Comp
• Teamsters pension *
• Medical, dental, and vision insurance through WA Teamsters Welfare Trust Fund *
• Time loss/short-term disability insurance
• Life & AD&D insurance
• Sick leave (earns 1 day per month)
• May be eligible for sick leave conversion annually
• Vacation (graduated accrual schedule starts at 8 hours per month)
• 12 paid holidays
• Eligible for up to 3 floating holidays based on years of service starting in second year
• Up to 5 days of bereavement leave, if applicable
• Employee Assistance Program (EAP)

This position may be eligible for the additional compensation listed below. Details can be found in the :

• Longevity pay on a graduated schedule starting at 2% after 5 years up to 12% after 25 years
• Overtime pay or compensatory time
• Jury duty pay at regular rate during service

* Teamsters initiation fee is $100 and monthly dues are 2.25 of hourly wage x the base hourly rate rounded to the nearest dollar.
The City of Port Townsend is an equal employment opportunity employer. The City employs, retains, promotes, disciplines and otherwise treats all employees and job applicants strictly on the basis of job-related qualifications and competence. These policies and all employment practices shall be applied without regard to any individual's sex, race, color, creed, religion, national origin, sexual orientation (including gender identity), pregnancy, age, marital status, military status, disability, genetic information, or any other characteristic protected by law.
This job description in no way implies that these are the only duties to be performed. The employee occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisors.
This job description does not constitute an employment agreement between the City and the employee and is subject to change as the needs of the City and requirements of the job change.