Human Resources Mgmt Spec I/II

Compensation

Job Description

The Office of Juvenile Affairs (OJA) is looking for an efficient Human Resources (HR) professional to handle a variety of HR administrative duties.  You will facilitate daily HR functions such as keeping track of the employee payroll process which includes but is not limited to auditing time sheets and knowledge of the fair labor standards act.  Ensuring Holiday leave and Comp time are taken within guidelines. Reviewing workday time sheets for accuracy. Preparing sign-on bonuses and incentives and ensuring payouts are paid accurately and timely; maintaining accurate spread sheets of HR data.  Your role involves performing tasks which focus on the new hire process such as reference checks, new employee orientation, all new hire paperwork to include creating personnel files (electronic), benefit enrollment, retirement and the termination process as needed.  Duties as required include FMLA and Worker’s Compensation tracking.  The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities and be able to work autonomously and efficiently.  Ultimately, you should be able to contribute to the attainment of specific goals and results of the HR department, the agency, and the State of Oklahoma.  If it is in your nature to work with a passion to provide outstanding customer service to everyone you interact with, then bring your expertise, join our OJA team and let’s see what we can do together!! Please keep in mind this position is located in Tecumseh, OK at the Central Oklahoma Juvenile Center.

Positions in this job family are assigned responsibilities involving the management of human resources, the completion of various human resources management activities and personnel actions, and the application of laws, rules and standards related to personnel and payroll administration and human resources management. Some positions are assigned responsibilities in a specialized area of human resources management, such as compensation, classification, recruiting, grievance management, personnel selection, employee benefits, or employee transactions. Other positions may be assigned responsibilities in several or all of these areas, depending on the size and organization of the unit or agency to which assigned.

• Performs human resources management, personnel, or payroll administration activities involving responsibility for the interpretation and application of rules, laws and policies.
• Completes classification studies, job audits and other activities to identify duties and responsibilities assigned to employees; develops job descriptions, job specifications, organization charts and other materials to describe positions and duties performed by employees; determines appropriate classifications for individual positions.
• Conducts wage and salary surveys by collecting and evaluating salary data; prepares recommendations or requests for salary changes; determines salary changes authorized for specific actions, such as appointments, promotions, transfers, demotions and reinstatements.
• Administers the preparation and processing of agency payrolls; administers the provisions of the Fair Labor Standards Act: administers leave, worker’s compensation, insurance, retirement and other employee benefits programs, or special programs such as daycare and charitable contributions.
• Collects and analyzes data on personnel selection procedures and methods, based on established psychometric techniques; prepares charts, graphs and other statistical information on examination results, develops tests and other selection devises.
• Performs centralized or agency recruiting activities; prepares recruiting announcements or other information concerning job vacancies; interviews applicants and evaluates application forms; provides job counseling to prospective employees; administers minority recruitment and outreach programs; visits schools, colleges and other sources for recruitment.
• Administers agency grievance program; counsels employees on grievance procedures; completes research and investigations as needed.
• Prepares, processes, reviews, analyzes, or approves employee personnel transactions; ensures compliance with applicable laws and rules concerning appointments, promotions, demotions, transfers, separations and other actions.
• Interprets rules and laws concerning employee personnel actions; advises agency personnel staff, employees, supervisors and managers on various personnel related issues.
• Maintains a system of employee personnel records.

This is the leadership level of this job family where employees are assigned responsibility for supervising others in completing various professional human resources management activities and tasks. This includes assigning and reviewing work, ensuring completion of assigned activities and providing training. It may also include responsibility for administrative tasks such as completing performance evaluations, approving leave and initiating disciplinary actions.

Education and Experience requirements at this level consist of a bachelor’s degree plus three years of professional experience in human resources management; a master’s degree in human resources, industrial/organizational psychology, public administration, sociology, psychology or a closely related degree plus two years of professional experience in human resources management; or a doctorate in human resources, industrial/organizational psychology, public administration, sociology, psychology or a closely related degree; or an equivalent combination of education and experience, substituting one year of technical human resources management experience for each year of the required bachelor’s degree. Note: Experience which was incidental to or not a major responsibility or duty of the position shall not be accepted as qualifying. Human resources management experience should include at least one of the following: job analysis, position classification, wage/salary and benefits administration, civil rights administration, recruitment or payroll administration.

Knowledge, Skills, and Abilities required at this level include knowledge of human resources management policies and procedures; of Merit Rules for Personnel Administration, the Oklahoma Personnel Act, and other applicable laws, rules and standards related to human resource management; of records maintenance; of business communications; and of supervisory practices and principles. Ability is required to establish and maintain effective working relationships with others; to understand and apply applicable rules, laws and policies; to analyze and interpret these rules in various situations; to perform highly independent work; and to supervise the work of others.

Must be able to pass background check and finger prints.

A trial period of 12 months will be required.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday .

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