Inspections Assistant- Energy Department

Summary/Objective 

Responsible for scheduling required biennial inspections, managing data entry of inspections results, and following up on inspection results. This position reports to the Director of Energy and Inspections and works collaboratively with the Inspector.

Essential Functions

• Primary contact for TenMAST/Yardi for any inspection module changes/enhancements.
• Run and review monthly HQS inspection schedule to determine inspections to be scheduled.
• Responsible for the coordination, tracking and follow up of inspections sent to outside contractor(s) for HAC owned units, or other reasons.
• Responsible for all HQS data entry into TenMAST/Yardi including scheduling and results
• Maintain and review the internal inspection log.
• Responsible for mailing out all letters concerning inspections and filing all completed inspections

       in clients files.

Additional Duties

• Attend training and staff meetings

Required Qualifications, Education, and Experience

• Exceptional organizational and time-management skills
• Strong written communication skills
• The ability to meet deadlines, be able to comprehend and utilize complex program regulations and procedures
• The ability to be sensitive to confidential issues and to the needs of households with low-income

Preferred Qualifications, Education, and Experience

• High school diploma or equivalent

Physical and Mental Job Requirements

• Computers/monitors

• Physical requirements:
  • Occasional bending
  • constant sitting
  • Frequent fine motor control
  • constant repetitive motion
  • constant finger dexterity
  • constant handwriting and typing
  • constant visual perception
  • constant hand/eye coordination
  • constant hearing
  • constant speaking

• Mental requirements:
  • Understand and apply routine verbal and/or written instructions
  • Understand and apply non-routine verbal and/or written instructions
  • Understand complex problems and collaborate to explore alternative solutions
  • Organize actions to complete sequential and/or routine tasks
  • Organize and prioritize individual work schedule to manage multiple tasks and/or projects
  • Organize and prioritize the work schedules of others to manage multiple tasks and/or projects

the Inspectors

• Make decisions that have an impact on the individual’s work
• Make decisions that have an impact on the immediate work unit’s operations and/or services
• Make decisions that have significant impact on a department’s credibility, operations, and/or services
• Communicate and exchange routine/basic information
• Communicate and explain a variety of information
• Memorization/concentration
• Learning/knowledge retention
• Preparing/analyzing numerical figures
• Analyzing/examining/testing data
• Emotional/behavioral self-regulation
• Interacting with others

Work Environment

• The functions of this role are conducted in an office environment.

Hours of Work

• This role is paid on an hourly basis.
• The hours of work for this position are 25 hours per week, Monday through Friday, 9:00- 2:00.