Accounts Payable Clerk

Description
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review Purchase Orders to ensure required signature and information has been added.
• Create checks at least twice a week, or as necessary.
• Expedite emergency check requests to produce checks as soon as possible.
• Create reports for Tribal and Federal funds to ensure adequate balance before creating checks.
• Organize checks to be picked up by department.
• Ensure security and safe storage of tribal checks.
• Monitor and achieve payment deadlines to ensure the Tribe is maximizing on payment deadlines.
• Responsible for properly voiding checks and forwarding voided checks to Finance Manager.
• And other duties as assigned.

NOTE: The duties listed are not intended to be all-inclusive. Duties assigned any individual employee are at the discretion of the appointing authority.
KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong computer skills including knowledge of Microsoft Word and Excel.
• Proven knowledge and understanding of bill payment process.
• Knowledge of Accufund or related accounting software.
• Organizational and data entry skills.
• Ability to communicate effectively.

SUPERVISORY REQUIREMENTS:

• The requirement for managing others does not exist.

MINIMUM QUALIFICATIONS AND EDUCATION:

• 4 years of accounts payable or related experience.
• Associate Degree in Accounting/business management or related field.
• Or, High school diploma and 2 additional years of accounts payable experience.

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Sitting for extended periods of time
• Use of fingers for ten keying and typing
• Walking, standing, bending, carrying of light/heavy items such as boxes, papers, books and driving vehicles