Accounts Payable Specialist - 04/23/2021

The Accounts Payable Specialist is responsible for performing a variety of clerical accounting duties involving financial record keeping or bookkeeping of transactions mainly dealing with accounts payable, while maintaining confidentiality. This position tracks open purchase orders and is responsible for maintaining vendor interaction.
 

Education and Qualification Requirements

• Minimum: High School Diploma or Equivalency
• Type 25 WPM accurately
• Valid Florida Driver’s License
• Basic knowledge of Microsoft Word, Excel, and Access

Duties

• Prepare check requests
• Process travel reimbursements
• Verify invoices against purchase orders for payment
• Computer generate checks
• Maintain vendor interactions
• Compare payable register to invoices
• Maintain financial records
• Process 1099 forms
• Verify supportive details for transactions
• Process accounts payable checks
• Assemble, organize, and summarize requested information
• Type reports, correspondence, forms and other documents
• File/retrieve documentation/reports/files
• SJSO Policy and Procedures
• Computers/applicable software/office equipment/printers
• Other duties assigned

Job Controls and Complexities

• Report directly to supervisor
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
• Maintain confidentiality/security of files and information obtained in the course of employment
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
• Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)
• Provide assistance to employees and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts

Contacts

• General Public
• Vendors
• Employees

Grade Classification

• Entry to intermediate level work
• Performs independently under general supervision
• Work requires application of general knowledge of business practices in various situations
• Deals with problems or situations that remain stable

Physical Environment

• Work is primarily in an office environment
• Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends
• Sit for long periods      
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably                          
• Manual dexterity
• Ambulate independently                                              
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs.

Important Information

Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.

The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential.  All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public.  This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

See SJSO Policy for additional information on agency expectations and Senior Status requirements

EFFECTIVE:             04/23/2021

History: Revised Job Description format