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Salary: $32.78 - $40.98 Hourly
Location : Dublin, CA 94568
Job Type: Full-Time Permanent
Job Number:
Department: Police Services
Opening Date: 09/06/2024
Closing Date: 9/23/2024 10:00 PM Pacific
FLSA: Non-Exempt
Description
VIEW OUR JOB ANNOUNCEMENT HERE !
The City of Dublin is seeking to fill one full-time Office Assistant II position available in the Police Services Department to assist the existing staff currently assigned to the Police Services Records Section. This position reports to the Administrative Technician.
An eligible list of candidates will be established and the list will be utilized to fill vacancies that may become available in the Police Services department throughout the year.
General Purpose:
To perform a wide variety of general clerical duties related to the function and department assigned.
Distinguishing Characteristics:
This is the full journey level class in the Office Assistant series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.
This class is distinguished from the Senior Office Assistant in that the latter performs advanced journey level work requiring a higher level of independence and specialized knowledge.
Supervision Received and Exercised:
Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from higher-level clerical, secretarial or technical personnel.
Essential Duties and Responsibilities
The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Minimum Qualifications
Ideal Candidate:
The ideal candidate for the Office Assistant II position at Dublin Police Services is a highly organized and detail-oriented professional with experience in records management, preferably within law enforcement or government. They possess strong data entry and document management skills, are proficient with office software, and maintain strict confidentiality with sensitive information. Excellent communication abilities and knowledge of legal and regulatory requirements for records management are essential. The candidate thrives in a fast-paced environment, managing multiple tasks accurately while supporting the department's mission through efficient record-keeping.
Training and Experience:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to the completion of the twelfth grade.
Experience : Two years of experience performing duties similar to an for the City of Dublin.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for Personal Liability.
Typing Certificate Requirement:
In addition to the requirements for Office Assistant I:
Knowledge of:
THE SELECTION PROCESS
The best qualified candidates whose background and experience most closely meet the City's current needs will be invited to participate in an interview/oral board. In addition, the selection process may consist of written and/or oral components. The City reserves the right to test an applicant in any other manner to determine suitability and to alter any aspect of the selection process. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.
Candidates who successfully complete the interview process may be placed on an employment eligibility list. This list may be canceled at any time, without notice to candidates. All offers of employment are conditional upon the ability to provide verification of authorization to work in the United States.
EQUAL OPPORTUNITY EMPLOYER
In accordance with Federal and State laws, the City of Dublin does not discriminate on the basis of race, religion, color, national origin, ancestry, handicap, disability, medical condition, marital status, sex, or age.
The City of Dublin will make reasonable accommodations for the participation in employment, programs, and facilities. Please notify the Personnel Division at (925) regarding the type of reasonable accommodations needed within three days following recruitment closing date.
THIS ANNOUNCEMENT is meant only as a general description guide and is subject to change. The information contained herein does not constitute an expressed or implied contract of employment, and these provisions are subject to change.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
To learn more details, view our benefits summary
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
02
Which statement below best describes the highest level of education you have completed?
03
Do you possess a valid California Class C Driver's License and a Certificate of Automotive Insurance for Personal Liability?
04
How many years of clerical experience do you have?
05
How many years of customer service experience do you have?
06
A minimum of two years of experience performing duties similar to that of an Office Assistant I is required for the Office Assistant II position. For more information about the Office Assistant I position, please visit: Please describe your experience.
07
How many years of experience do you have working in a legal and/or law enforcement environment?
08
Please describe your legal and/or law enforcement experience.
09
Which of the following programs and software applications do you have experience in? Check all that apply:
10
I understand that a typing certificate issued within the last twelve months which verifies my ability to type accurately at the corrected rate (net speed) of 45 words per minute must be submitted to be considered for this position. Certificates will be accepted from a public school, business school or temporary agency. I understand that certificates from Internet testing services and/or home computer CD testing will NOT be accepted. I agree to upload an acceptable typing certificate with my governmentjobs.com application or e-mail by 10:00 p.m. on Monday, September 23, 2024.
Required Question
Location : Dublin, CA 94568
Job Type: Full-Time Permanent
Job Number:
Department: Police Services
Opening Date: 09/06/2024
Closing Date: 9/23/2024 10:00 PM Pacific
FLSA: Non-Exempt
Description
VIEW OUR JOB ANNOUNCEMENT HERE !
The City of Dublin is seeking to fill one full-time Office Assistant II position available in the Police Services Department to assist the existing staff currently assigned to the Police Services Records Section. This position reports to the Administrative Technician.
An eligible list of candidates will be established and the list will be utilized to fill vacancies that may become available in the Police Services department throughout the year.
General Purpose:
To perform a wide variety of general clerical duties related to the function and department assigned.
Distinguishing Characteristics:
This is the full journey level class in the Office Assistant series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.
This class is distinguished from the Senior Office Assistant in that the latter performs advanced journey level work requiring a higher level of independence and specialized knowledge.
Supervision Received and Exercised:
Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from higher-level clerical, secretarial or technical personnel.
Essential Duties and Responsibilities
The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
- Perform general clerical duties related to assigned functional area and department.
- Type, proofread and process a variety of documents including general correspondence, agendas, memos, and statistical charts from rough draft, dictaphone recordings or verbal instruction.
- Act as a receptionist; answer the telephone and wait on the general public, providing information on department and assigned program policies and procedures; refer inquiries as appropriate.
- Assist in the enrollment of participants in an assigned program; register participants in city-sponsored programs.
- Issue, receive, type and process various applications, permits and other forms.
- Process bills for fees; record payments and send delinquent notices when necessary; balance cash register and prepare bank deposits.
- Process permits and licenses; collect and process fees and charges.
- Schedule inspections and appointments as assigned; dispatch maintenance staff as necessary.
- Perform a wide variety of routine clerical work including filing, tallying, checking and recording information on records.
- Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
- Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
- Operate standard office equipment including word processing.
- Receive, sort and distribute incoming and outgoing mail; send facsimile requests.
- Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
- Perform related duties as assigned.
Minimum Qualifications
Ideal Candidate:
The ideal candidate for the Office Assistant II position at Dublin Police Services is a highly organized and detail-oriented professional with experience in records management, preferably within law enforcement or government. They possess strong data entry and document management skills, are proficient with office software, and maintain strict confidentiality with sensitive information. Excellent communication abilities and knowledge of legal and regulatory requirements for records management are essential. The candidate thrives in a fast-paced environment, managing multiple tasks accurately while supporting the department's mission through efficient record-keeping.
Training and Experience:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to the completion of the twelfth grade.
Experience : Two years of experience performing duties similar to an for the City of Dublin.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for Personal Liability.
Typing Certificate Requirement:
- A typing certificate issued within the last twelve months which verifies the ability to type accurately at the corrected rate of 45 words per minute must be submitted to be considered for this position.
- Certificates will be accepted from a public school, business school or temporary agency; certificates from Internet testing services and/or home computer CD testing will NOT be accepted.
- Typing certificate (or signed statement on official letterhead of the testing agency) must be dated no earlier than 12 months prior to the date of the application filing.
- Typing certificate (or signed letter) must state all of the following information:
- Five-minute timed typing test
- Gross typing speed in words per minute
- Gross number of errors
- Net words per minute
- Net words per minute are calculated by subtracting your rate of error (gross number of errors divided by 5 minutes) from your gross words per minute. The scoring method used by the City of Dublin takes precedence over any other agency's scoring method. It is the applicant's responsibility to ensure typing certificates submitted contain all of the information required by the City of Dublin; incomplete or deficient typing certificates will be rejected.
- Typing certificates may be uploaded with the governmentjobs.com application or e-mailed to
In addition to the requirements for Office Assistant I:
Knowledge of:
- Organization, procedures and operating details of the city department to which assigned.
- Word processing and document imaging equipment and software.
- Laws, rules and regulations related to area of assignment.
- Independently perform duties in areas of assignment.
- Type accurately at a speed of 45 words per minute.
- Use word processing and spreadsheet software.
THE SELECTION PROCESS
The best qualified candidates whose background and experience most closely meet the City's current needs will be invited to participate in an interview/oral board. In addition, the selection process may consist of written and/or oral components. The City reserves the right to test an applicant in any other manner to determine suitability and to alter any aspect of the selection process. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.
Candidates who successfully complete the interview process may be placed on an employment eligibility list. This list may be canceled at any time, without notice to candidates. All offers of employment are conditional upon the ability to provide verification of authorization to work in the United States.
EQUAL OPPORTUNITY EMPLOYER
In accordance with Federal and State laws, the City of Dublin does not discriminate on the basis of race, religion, color, national origin, ancestry, handicap, disability, medical condition, marital status, sex, or age.
The City of Dublin will make reasonable accommodations for the participation in employment, programs, and facilities. Please notify the Personnel Division at (925) regarding the type of reasonable accommodations needed within three days following recruitment closing date.
THIS ANNOUNCEMENT is meant only as a general description guide and is subject to change. The information contained herein does not constitute an expressed or implied contract of employment, and these provisions are subject to change.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
To learn more details, view our benefits summary
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
- Yes, I understand and agree
- No, I do not agree
02
Which statement below best describes the highest level of education you have completed?
- High school graduate, diploma or the equivalent (GED)
- Associate degree
- Bachelor's degree
- Master's degree
- Professional degree
- Doctorate degree
- Some College
03
Do you possess a valid California Class C Driver's License and a Certificate of Automotive Insurance for Personal Liability?
- Yes
- No
04
How many years of clerical experience do you have?
- No experience
- Less than 1 year of experience
- 1 year but less than 2 years of experience
- 2 years but less than 3 years experience
- 3 or more years of experience
05
How many years of customer service experience do you have?
- No experience
- Less than 1 year of experience
- 1 year but less than 2 years of experience
- 2 years but less than 3 years experience
- 3 or more years of experience
06
A minimum of two years of experience performing duties similar to that of an Office Assistant I is required for the Office Assistant II position. For more information about the Office Assistant I position, please visit: Please describe your experience.
07
How many years of experience do you have working in a legal and/or law enforcement environment?
- No experience
- Less than 1 year of experience
- 1 year but less than 2 years of experience
- 2 years but less than 3 years experience
- 3 or more years of experience
08
Please describe your legal and/or law enforcement experience.
09
Which of the following programs and software applications do you have experience in? Check all that apply:
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Adobe Acrobat
- Zoom and/or Microsoft Teams
- Tyler Munis
10
I understand that a typing certificate issued within the last twelve months which verifies my ability to type accurately at the corrected rate (net speed) of 45 words per minute must be submitted to be considered for this position. Certificates will be accepted from a public school, business school or temporary agency. I understand that certificates from Internet testing services and/or home computer CD testing will NOT be accepted. I agree to upload an acceptable typing certificate with my governmentjobs.com application or e-mail by 10:00 p.m. on Monday, September 23, 2024.
- Yes
- No
Required Question