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Introduction:
Peak Veterinary Referral Center seeking a highly motivated and experienced Veterinary Research and Compliance Administrative Coordinator to join our multi-specialty animal hospital. This pivotal role will primarily focus on overseeing the administrative work for our Oncology department, ensuring adherence to the regulatory and safety demands established by the USP-800 guidelines and AVMA protocols. Additionally, the role will support the hospital with research coordination, safety, and overall regulatory standards. The ideal candidate will be a Certified Veterinary Technician (CVT) with a strong background in veterinary practice, research, and regulatory affairs.
Key Responsibilities:
1. Research/Clinical Trials Coordinator:
- Research and evaluate clinical trials of interest to doctors at Peak, assessing feasibility, necessary supplies, and support staff requirements.
- Understand clinical trial protocols and secure necessary permissions from clients, including managing client compensation.
- Educate clients about the purpose of clinical trials, participation requirements, and potential benefits/risks.
- Coordinate with doctors on scheduling patients for trials, ensuring the availability of supplies and support staff to adhere to protocols.
- Complete all necessary paperwork, including consent forms and regulatory documents, and manage sample processing, storage, and shipment.
- Monitor and document patient progress and any adverse reactions, ensuring timely reporting to relevant stakeholders.
- Maintain detailed records of all trials, ensuring compliance with all regulatory and ethical standards.
- Facilitate communication with external research organizations, sponsors, and regulatory bodies as needed.
- Prepare detailed reports and presentations on trial progress and outcomes for internal and external stakeholders.
- Update safety audit logs monthly and ensure timely resolution of identified issues.
- Ensure an adequate and up-to-date supply of chemotherapy drugs, emergency antidotes, and related medical supplies.
- Maintain appropriate levels of personal protective equipment (PPE) and administration supplies, conducting regular inventory checks.
- Monitor dosimeter badges for current and new hires and address reported radiology concerns.
- Oversee the proper maintenance and calibration of essential equipment, including chemo hoods, tables, ECT machines, and other specialized apparatus.
- Coordinate OSHA compliance activities, ensuring adherence to safety regulations and standards.
- Conduct regular safety training sessions and drills for staff, fostering a culture of safety and compliance.
- Develop, implement, and periodically review safety protocols and emergency response plans.
- Monitor and enforce adherence to hospital policies and procedures, conducting regular compliance audits.
- Serve as the primary point of contact for all safety and compliance-related inquiries and issues.
- Provide client and patient care in close collaboration with board-certified medical oncologist, focusing primarily on the needs of the Oncology department.
- Oversee chemotherapy protocols, management, and safety for Medical Oncology patients after receiving specialized training.
- Establish and maintain professional and respectful communication with referring veterinarians, ensuring timely updates on patient status.
- Develop and maintain an in-depth knowledge of Veterinary Oncology, staying informed on the latest methods, treatments, protocols and scientific advancements.
- Assist in the training and development of the paraprofessional team to deliver the highest quality care and exceptional client service within the Oncology department.
- Review and triage referrals, coordinate with Doctors of Veterinary Medicine (DVM) to prioritize and schedule oncology patients.
- Schedule new consult appointments, rechecks, and follow-up visits for oncology patients, ensuring optimal use of hospital resources.
- Assist with patient discharges by providing clients with detailed post-care instructions and addressing any questions.
- Perform other duties supporting alternative hospital departments as assigned by administration, while maintaining a primary focus on Oncology department responsibilities.
- Certified Veterinary Technician (CVT).
- Minimum of 5 years of direct hands-on Oncology technician experience.
- Preferred background in research and safety/compliance.
- Strong organizational and communication skills.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Proficiency in using veterinary practice management software and other relevant technology.
Conclusion:
This role is crucial for the effective operation and continued success of our animal hospital. If you are a dedicated and experienced Certified Veterinary Technician with a passion for research, safety, and clinical excellence, we encourage you to apply for the Veterinary Research and Compliance Administrative Coordinator position. Join us in our commitment to providing exceptional care to our patients and advancing veterinary medicine through innovative research and high standards of safety and compliance.
Ethos Veterinary Health is at the forefront of innovation and world-class medicine. As the premier network of over 140 specialty and emergency hospitals across North America, Ethos brings together a dedicated community of more than 1,500 specialized doctors providing care for nearly 2 million pets annually. The integrated and collaborative network of veterinary professionals utilize state-of-the-art technology and a scientific, evidence-based approach to deliver compassionate, unparalleled care and rewarding careers. Committed to revolutionizing veterinary medicine, Ethos sets the standard in veterinary excellence. Discover more at EthosVet.com.
Ethos Veterinary Health offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, Ethos provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.
Ethos Veterinary Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.
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