Registrar and Data Support Coordinator

Job Details
Job Location
International School of Denver - Denver, CO
Position Type
Full Time
Salary Range
$24.00 - $26.00 Hourly
Job Category
Admin - Clerical
Description
International School of Denver (ISDenver) is an independent school that teaches the curricula and fulfills the highest educational standards of the United States, China, France, and Spain to prepare its students to thrive in a diverse and competitive global society. ISDenver is a prestigious International Baccalaureate World School offering immersion bilingual international education from PreK-G8, and is accredited by the Association of Colorado Independent Schools (ACIS) and participating governments. To learn more about ISDenver, please visit our website.
Staff and Faculty members are the cornerstone of our school. In addition to driving the school's operations, they must also embody the school's values and believe in the school's mission:
ISDenver Values: Diversity, Integrity, Compassion, Responsibility, Perseverance
ISDenver Mission: Our inclusive, globally minded community develops highly motivated and academically successful bilingual learners who are inter-culturally adept and make positive contributions in a complex world.
Position Summary: The Registrar and Data Support Coordinator supports the academic and programmatic functions of the school ensuring that all school data is accurate and accessible and that school programs run efficiently. The Registrar and Data Support Coordinator is expected to apply a spirit of professionalism, integrity, customer service, teamwork, and continuous improvement to all aspects of the position. Roles and responsibilities of the Registrar and Data Support Coordinator include, but are not limited to, the following:
Duties & Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Don't meet every single requirement? Studies have shown that people of color and people who do not identify as cisgender men are less likely to apply to jobs unless their experience specifically matches the qualifications. At ISDenver we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply. You may be just the candidate we are looking for!
Subject Matter Expert

• Work closely with the Director of Database Services to coordinate data related to the Student Information System (SIS) ensuring records are accessible, accurate, and maintained in compliance with school policies and licensing requirements
• Assist with data logistics of the annual admissions process
• Work with the Senior Director of Strategy & Enrollment Management to input financial assistance data and publish financial assistance awards.
• Manage data capture and cleanup projects as necessary, working with key stakeholders

Registrar

• Manages the online enrollment process together with the Admissions Department
• Manage the transcript request process sending all relevant student reports to requesting schools.
• Identify process improvements to the school's transcripts and transcript process to continually promote ISDenver learners to other schools.
• Work closely with Database and Admissions team to enter basic data in the Student Management System including student class assignments, teacher schedules, student houses
• Communicate with internal and external community members about the logistics of enrollment and admissions of specific students.
• Create, run and distribute basic demographic and statistical reports as assigned
• Coordinate initial review of financial assistance applications and synchronize data between an external financial assistance system and the school's SIS
• Work closely with Senior Director of Strategy & Enrollment Management and Finance to coordinate financial assistance award notifications and updates to enrollment contracts

Academic Program support

• Create and publish parent/teacher conference signup
• Work with Division Directors and academic administrative assistants to make minor schedule modifications and student class assignments
• Assist Director of Database Services with annual student and division schedule programming

Extended Day School and Summer Program support

• Coordinate rollout of school clubs, camps, athletics, and extended day school online registration working closely with the Director of Co-Curricular Programs and the Director of Summer Programs.
• Monitor club, camp, and program registrations and troubleshoot issues with parents and internal stakeholders.
• Produce reports of club, camp, and program enrollment for faculty and staff as assigned.

Qualifications
Knowledge, Skills, Abilities, & Personal Characteristics we are looking for:
We are looking for people who support our mission and values and want to join us in creating a nurturing, supportive, and caring environment for our students. We take great pride in how much our students love to be at our school and with our staff; a true desire to create an environment where our students are known and cared for is imperative for any candidate. Being kind, compassionate, and open-minded and having a team-first mentality are characteristics integral for anyone joining our community.
Minimum Qualifications:

• College degree or equivalent experience
• 2 to 5 years database entry experience
• Fluent in English and other languages(s), preferred
• Computer literate specifically in Google suite products.
• Good writing, speaking, personal interaction, communication, and customer service skills
• Excellent organization, analytical and problem solving skills
• Ability to implement principles and best practice for records management and general administration

Other abilities we are looking for:

• Strong organizational and time management skills
• Deadline- and detail oriented in a fast paced, evolving environment
• Able to prioritize and complete tasks in a timely fashion
• A life long learner who enhances their skills, using state of the art technologies to maintain high standards of performance
• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, scanners, copiers and facsimile machines
• Ability to follow oral and written instructions
• Ability to work well both independently and as part of a high functioning team
• Ability to exercise sound judgment
• The ability to see what needs to be done and to take initiative in doing it
• A strong aptitude for self taught familiarization with internal data software
• Ability to maintain confidentiality, discretion, integrity, and professionalism in all aspects of the job
• English proficiency with excellent verbal and written communication skills
  
  • Level B2 required, C1+ preferred (based on Common European Framework of References for Languages) or equivalent certification such as TOEFL or IETLS.
• Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias.
• Eagerness to engage with co curricular, extra curricular, school community, and PTO activities that promote the school's programs and reputation
• Lived experience, including international work experience, and an appreciation and respect for all cultures
• Collaborative, team oriented, globallyand open minded, innovative, and compassionate
• Professionalism, punctuality, reliability, and an ability to exercise sound judgment and analytical and problem solving skills
• Technological and computer competency (Google Suite, database management, etc.)

Physical Demands:

• Regularly lift and /or move up to 10 pounds
• Occasionally lift and/or move up to 25 pounds
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee may occasionally be required to bend, stoop or kneel.

Location and Schedule: This is a 12 month position with expected work hours of 8:30 to 4:00 Monday to Friday. There is some flexibility in the Denver Metro area.
Benefits (please see ISDenver benefits summary information here):

• Generous Time Off:
  
  • Paid leave for all full-time staff: Thanksgiving break (3 days), winter break (2 weeks), 4th of July week (1 week)
  • Year Round Administrative staff: FTO accrued starting first day of work, 20 days FTO/year as base FTO
  • FTO encompasses most time off such as sick, personal, and vacation time
• Cigna Medical, Dental and Vision insurance with significant school contribution to Medical and Dental
• Employer-paid Life, Long- and Short Term Disability Insurance, Life Insurance, and AD&D
• Supplemental insurance available through Colonial
• Employer contribution to 401k regardless of employee participation
• Partial tuition remission and discounted co-curricular clubs for children enrolled at ISDenver
• Discounted summer and break camps for children of full-time staff (ISDenver enrollment not required)
• Relocation allowance
• Free daily lunch
• Professional Development opportunities
• Staff appreciation and cultural celebration events
• ...and more!

Interviews: Candidates selected for interviews will be contacted directly. Interviews may be conducted in person, by telephone or via video conferencing. Only applicants to be invited for an interview will be contacted; no phone calls or emails, please. ISDenver does not consider nor save information sent for non-posted positions.
Notes:

• Job descriptions are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
• All employees are required to undergo, at minimum, a Colorado Department of Human Services required background check prior to employment. Certain positions may require more extensive background checks.
• Racism, misogyny, classism, ableism, homophobia, and transphobia do not represent the values of ISDenver and will not be tolerated.

ISDenver celebrates diversity and values the strengths that come with having a diverse community. People of color, LGBTQIA+ candidates, and people from other historically marginalized communities are strongly encouraged to apply. ISDenver is an equal opportunity employer and does not discriminate on the basis of race, color, ethnicity, religion, age, sex, sexual orientation, gender identity or expression, physical or mental disability, or any other characteristic protected by law.