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SCHOOL/UNIT DESCRIPTION: Stanford Bio-X supports, organizes, and facilitates interdisciplinary research connected to biology and medicine. Ideas and methods embodied in engineering, computer science, physics, chemistry, and other fields are being brought to bear upon important challenges in bioscience. The Clark Center is the hub for Stanford Bio-X and houses 48 Stanford Faculty members and their lab members from 23 different departments and 3 different schools at Stanford. In addition to faculty labs, the Clark Center houses 10 other centers and programs including the Byers BioDesign Center, The Human Performance Alliance, The Optogenetics Innovation lab, the 3D imaging lab, the Stanford Microfluidics core, the animal imaging facilities, animal holding facilities, 3D printing lab, and Cracking the Neuronal Code program, among others. The facilities team supports the 240,000+ sqft of laboratory space, all faculty labs, and centers, including 1,000 residents of the building. POSITION SUMMARY: Reporting to the Executive Director, the Facilities Coordinator will support Senior Facilities specialist in maintaining the Clark Center's 48 labs and 10 centers. The facilities coordinator is responsible for conducting daily checks on building operations, placing service calls, and following up with service providers to close the loop on building maintenance and building equipment matters. The outcome must be clearly communicated to the Executive Director. This position will independently work on smaller building maintenance projects and is responsible for conducting regular building and equipment inspections, identifying issues, and escalating as appropriate. The facilities coordinator is responsible for capital equipment property management in collaboration with the university property management office and will have an annual report for the Executive director. The position is responsible for independently maintaining and updating the emergency evacuation roster, inventorying, updating, and replacing emergency and evacuation-related communications, and regularly assessing the stock of building's emergency and first aid supplies. Additionally, this position is responsible for mail contract, shipping, and delivery services for the building. The facilities coordinator will manage the building's 16 meeting rooms keeping track of audiovisual functionalities, repair and maintenance of all audiovisual equipment, and all auditorium, and seminar room reservation. CORE DUTIES: Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends. Perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization (monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze data and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events). Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers. Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules. Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation. Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination. Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery. Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned). Fully in charge of seminar room maintenance, room reservations, and usage. Fully responsible for building access. May supervise assigned lower-level staff engaged in supporting the physical environment and building systems. MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and three years related, demonstrated facilities management experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities: Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups. Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates. Working knowledge of applications such as Excel, Word, PowerPoint, Project. Experience working with internal and external vendors and services contracting. Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control. PHYSICAL REQUIREMENTS*: Frequently stand/walk, seated, performs desk-based computer tasks. Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds. Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds. Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS: Requires 24-hour response availability seven days per week for emergency situations. May be exposed to noise > 80dB TWA. May working at heights 4 - 10 ft. WORK STANDARDS: Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles. Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . Additional Information Schedule: Full-time Job Code: 4372 Employee Status: Regular Grade: G Requisition ID: 98622 Work Arrangement: On Site #J-18808-Ljbffr