Registrar

Compensation:
$80,979 - $97,173
Compensation Type:
Salary
Employment Type:
Regular
Grade:
E08
Position Summary
Directs the management of of all functions of Office of Registrar to include state and federal compliance requirements, student records and staff who are responsible for complying with regulations and have specific job responsibilities as they relate to the Office of Registrars functions. Must be committed to serving a diverse college community. Actively participates in and contributes to continuous quality improvement.
Duties & Responsibilities
ESSENTIAL DUTIES & RESPONSIBILITIES

• Federal compliance-FERPA
• The Registrar is accountable for enrollment and degree compliance reporting.
• The Registrar is functionally competent with the technologies by which the responsibilities of the office are executed.
• The Registrar is AACRAO certified in federal compliance.
• Manages staff, which includes prioritizing, and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures maintaining a healthy, and safe working environment; and, making hiring, termination, and disciplinary recommendations.
• Manages, and oversees the overall operations of Office of the Registrar which include planning, coordinating, administering, and evaluating programs, projects, processes, procedures, systems, standards, and/or service offerings while ensuring compliance with college, state, and federal policies, and regulations.
• Provides technical, and/or professional oversight, and leadership in the execution of program/project activities, as appropriate to program objectives, and areas of expertise.
• Provides leadership in assessing services provided by the department including the development, and tracking of continuous quality improvement indicators.
• Provides leadership to key strategic technology initiatives that support students including: Enterprise Resource Planning (ERP), and Degree Works
• Manages departmental budget, manages contract, grant, and/or state funding resources allocated to the department; approve and monitor budget expenditures/revisions; coordinates, and/or assists with proposal writing to develop additional funding.
• Builds, and maintains relationships with key internal, and external stakeholders to support the work of the department, and the college.
• Works in cooperation with other departments and the community to enhance educational, and employment opportunities for students.
• Supports the college's partnerships with other higher education institutions related to transfer.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to supervise, train, assign work and evaluate employees, including employee development, and performance management.
• Balance completing requirements, and needs of client organizations.
• Ability to prioritize and meet schedules/deadlines of the work unit.
• Apply listening, and interview skills, work under pressure to meet deadlines, address conflict, solve problems, and make sound split-second judgments.
• Read, analyze, develop, and write reports/correspondence, and interpret standards, policies, procedures, and regulations.
• Handle common inquiries or complaints.
• Budget development, and fiscal management to include working with mathematical concepts such as probability, and statistical inference.
• Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret an wide variety of data and instructions in written, oral, schedule, mathematical, or diagram form and deal with several abstract and concrete variables.
• Use computer software, and systems applicable to the position.
• Follow oral, and written instructions, and procedures.
• Collect, organize, and interpret data and prepare accurate records.
• Compare data from a variety of sources for accuracy, and completeness.
• Adapt to changes in work situations and priorities.
• Reason/analyze; use logic to identify, and resolve problems.
• Evaluate, organize, and summarize data and information.
• Ability to communicate effectively.
• Ability to maintain confidentiality.
• Relate to and interact with a non-traditional and diverse student and employee population.
• Ability to work independently.
• Ability to balance competing requirements and needs of client organizations.
• Read, analyze, and interpret standards, policies, procedures, and regulations.

Minimum Qualifications:

• Bachelor's degree and two (3) years of experience directly related to the duties and responsibilities specified, which includes one (1) year in a supervisory/management capacity.
• Required to complete AACRAO federal compliance certification in first (6) months
• Cover Letter required with application
• Cover letter should detail how you meet minimum requirements
• Apply before Best Consideration Date: 10/10/2024

EEO STATEMENT:

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.