Office Manager

Job Description Job Description Benefits:

• Free uniforms
• Paid time off
• Training & development

Full job description


Basic Functions:


The office manager is responsible for the day-to-day business requirements for basic job costing functions and will provide support to the Team, ensure KPI compliance, assist with scheduling and dispatching.


Basic Requirements:

• High School Diploma or equivalent
• Experience working with large data sets
• Excellent administrative and process skills
• Advanced Excel knowledge and ability to create and review complex spreadsheets
• Working knowledge of payroll processing; experience with QuickBooks payroll software highly desired
• Able to work to meet weekly payroll deadlines independently with changing priorities
• Pays close attention to detail with excellent proofreading skills
• Customer Service Experience
• Experience with Microsoft Office Suite 365
• Ability to work independently
• Key Skills
  • Highly Organized
  • Ability to multi-task and prioritize
  • High level Communicator

Overall Duties Include:

• Administer and organize mitigation and reconstruction jobs
• Keep all operating platforms up to date
• Recording Credit card receipts in QuickBooks
• Recording all bills in QuickBooks and RMS as an Accounts Payable Function
• Maintaining new and existing Vendor Compliance
• Processing and recording Purchase Orders
• Completing vendor waivers
• Collections

High Detail Job Accountabilities:

• Meet with Supervisor no less than weekly for Goal Setting and Review
• Visit field staff and job sites
• Attend and actively participate in leadership development trainings such as but not limited to selling, situational leadership, priority management, facilitation, conflict resolution and interviewing
• Participates in marketing and business development as the need arises
• Participates in the collection process of payment from customers
• Complete special assignments as requested by Supervisor
• Participate in on-going problem solving and practicing continuous improvement of the department and company as a whole
• Participate in Paul Davis social events, Goal Setting and Review, All Team Meetings and as many other opportunities as possible to engage with the rest of the team
• This is a full-time position with typical hours from 8 am to 5 pm