Office Administrator

Office Administrator Job Description

Company: Gateway, New London

Location: New London, CT

Position Type: Full-time

About Us: Gateway New London is a terminal operator managing the State Pier in New London. Their primary focus is the offshore wind industry, serving as a hub for assembling, storing, and transporting giant turbines.

Job Overview: Gateway New London is seeking an Office Administrator to manage daily operations at our Gateway location. As an Office Administrator, you’ll play a crucial role in ensuring smooth office functioning, supporting upper management, and maintaining compliance with company policies.

Responsibilities:

• Coordinate office activities to enhance efficiency and adherence to policies.
• Handle payroll entry into ADP, including timecard updates and submission.
• Manage executive agendas, travel arrangements, and appointments.
• Handle office administration tasks, including phone calls, emails, letters, and packages.
• Update and monitor the Gateway onboarding
• Support budgeting and bookkeeping procedures.
• Maintain personnel, financial, and other records in databases.
• Monitor office supply levels and place orders as needed.
• Handle weekly and monthly billing in the WO system , smoothly running field business tasks
• Collecting backup for Gate Security and Escorts and maintaining the PO# assigned spreadsheet.
• Provide operational support as required.
• Assist colleagues and team members when necessary.

Qualifications:

• High school diploma or equivalent (associate’s degree preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills.
• Attention to detail and ability to multitask.
• Prior experience in office administration or related roles.

Benefits:

• Competitive salary and benefits package.
• Collaborative work environment.
• Opportunities for professional growth.

If you have the skills and enthusiasm to contribute to our team, we encourage you to apply