Classified Office Clerk Substitute 2024/25

DEFINITION: Under general supervision, performs varied typing and clerical work of average difficulty; and does other job related work as required. QUALIFICATION REQUIREMENTS To perform a job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed on the job description are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EXAMPLES OF DUTIES Essential Duties Does a variety of responsible clerical work including typing/word processing, proof reading, filing, checking, and recording information on records. Types from oral direction, rough draft, copy of notes, and a wide variety of other materials including: records, tests, reports, memoranda, tables, lists and other documents. Answers inquires concerning procedures and programs or refers to proper source. Compiles and transmits information various sources. Prepares acknowledgements and replies from form letters. Sorts, indexes and files materials. Performs arithmetical calculations. Checks records and papers for clerical and arithmetical accuracy, completeness and for compliance with established standards or procedures. Mails out letters, forms and applications. Receives, sorts and distributes mail. Orders supplies, runs errands and may administer minor first aid. Acts as receptionist, makes appointments, may collect and count cash and make deposits. Operate computers and various office machines including typewriter, calculator, and copy machines. May issue work permits. May maintain health records. Other Duties Performs other duties as may be assigned by the supervisor. PHYSICAL AND MENTAL CHARACTERISTICS Physical, mental, and emotional stamina to perform the duties and responsibilities of the position manual dexterity sufficient to write, use the telephone and business machines: vision sufficient to read printed materials; hearing sufficient to communication in person and hold telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in normal conversation distance on the telephone and addressing groups; physical ability to push/pull, squat, twist, turn, bend, stoop, and to reach overhead: physical mobility sufficient to move about the work environment district, school site to site), drive an automobile, and to respond to emergency situations; physical strength sufficient to lift 35 pounds; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgements and decisions. WORKING CONDITIONS: School office work environment, subject to sitting at a desk/computer terminal for long periods of time. May have a need to bend, crouch, and kneel, must have the ability to push/pull file drawers. REQUIRED QUALIFICATIONS Education and Experience Completion of formal or informal education sufficient to assure the ability to read, write and communicate in English and to perform arithmetic calculations at the level required for successful job performance Demonstrated successful experience in general clerical work including typing. Knowledge of: Office methods and equipment, including filing systems, receptionist and telephone techniques. English usage, spelling, grammar, punctuation, and letter and report writing. Technology and computer software applications relative to financial record keeping and other office functions. Ability to: Use technology and computer software applications appropriate to the work environment. Effectively use an alpha/numeric keyboard at a reasonable rate of speed. Learn and apply office policies, rules and procedures rapidly. Make arithmetical calculations accurately. Interact with and maintain cooperative relationships with all levels of staff and the public. Communicate effectively in English, both orally and in writing. Understand and carry out oral and written directions. Meet schedules and timelines. Posses an appropriate California driver's license and be insurable. DESIRABLE QUALIFICATIONS Experience and or ability to work with culturally and linguistically diverse groups. Ability to speak a language in addition to English. Requirements / Qualifications Requirements / Qualifications