Administrative Specialist II

This job was posted by : For more information, please see: rr University of Idaho rrAdministrative Specialist II rr Location: Moscow, Off Campus Location - This position is eligible for remote or hybrid work locations rr Division/College: Vice Provost of Faculty rr Employee Category: Classified rr Pay Range: \$19.65 per hour or higher depending on education and experience rr FTE: 1.0 rr Full/Part Time: Full Time rr Position Summary: rThe position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include: Compose, proofread, edit and distribute a variety of business documents and routine reports Maintain schedules and event calendars Coordinate logistics for regular travel and meetings Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals Manage inventory Other duties as assigned rr Minimum Qualifications: r High School Diploma or equivalent {=html} - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service - Using computer software and applications for word processing, spreadsheets, email and internet research - Balancing a workload of assigned tasks to meet multiple deadlines rr Preferred Qualifications: r Bachelors degree Experience receiving and referring inquiries and visitors Experience with integrated communication systems including but not limited to Teams, Zoom, Outlook, One-Drive, Sharepoint Experience handling confidential information and discretion with highly sensitive information and situations Ability to communicate and collaborate with numerous on-campus partners Demonstrated ability to use email and web software to send and receive communications, information, and process business transactions Demonstrated ability, with minimal supervisions, to independently coordinate/process delegated assignments, sometimes with complexity Ability to take initiative to plan and complete assigned projects; recognize errors and solve problems to make improvements short and long term Working knowledge of Banner modules rr Physical Requirements & Working Conditions: r None None r r Required Licensures, Certifications or other r r r Posting Number: SP004558P rr Posting Date: 08/15/2024 rr Closing Date: rr Open Until Filled: Yes rr Special Instructions: rTo apply, please submit a resume, list of at least 3 references and a letter of qualification addressing how you meet all required qualifications and any/all preferred qualifications. Examples of how you meet qualifications within the context of the position duties are encouraged. The position is open until filled but priority will be given to applications submitted by the first consideration date of August 29, 2024. rr Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check. rr To apply, please visit: jobs.uidaho.edu rr EEO Statement rUniversity of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. rr r r r r rCopyright 2024 Jobelephant.com Inc. All rights reserved. r r Posted by the FREE value-added recruitment advertising agency rjeid-3f14c9955f67904cbed2d03f67d01855