Administrative Coordinator

<strong>APPLICATION PROCESS</strong><br><br>To apply for the Administrative Coordinator position, email a cover letter, resume, and three professional references to careers@childbridgemontana.org. In your cover letter, please detail your interest in our mission and how you see yourself making an impact in this role.<br><br><strong>ADMINISTRATIVE COORDINATOR</strong><br><br><strong>WHO WE ARE</strong><br><br>The Crisis: The truth is there are not enough equipped families to care for Montana's most vulnerable children who enter the foster care system due to abuse and neglect.<br><br>The Solution: Whether a child's need is a few days, a few months, or forever <strong>our vision is a family for every child</strong>. We raise up bold and passionate Christians to do the hard work of caring for these children in our communities. <strong>Our mission is to find and equip foster and adoptive families for children who have suffered abuse and neglect.</strong><br><br>Organizational Values:<br><br><strong>We are fearless. Our faces are as lions.</strong> (1 Chronicles 12:8)<br><br>We boldly step into the hard and uncertain because we know it's not about us, our preferences, or our comfort. It's about Kingdom work being done through earthen vessels - and that emboldens us to trust the Holy Spirit as we live beyond our comfort zones.<br><br><strong>We are ambassadors. We bear the image of Another.</strong> (1 Peter 2:9)<br><br>We humbly surrender to the King in all aspects of our work and interactions. We seek God's leading in prayer and in His Word. We are marked by the fruit of the Spirit and quick to repent when we step off course. We strive to do God's work, God's way for God's glory.<br><br><strong>We see the unseen - what can be compels us.</strong> (2 Corinthians 4:18)<br><br>We see a day when what is in the heart of God is lived out on earth: when loving families will be waiting for children instead of children waiting for loving families. We believe new, innovative ways of advancing our mission exist and expectantly pursue how to bring them to be.<br><br><strong>We go out in joy - our path is marked by light.</strong> (Isaiah 55:12)<br><br>We are defined by the One who dwells within us, not what happens around us. Our spirits are light and nimble and free because we are filled with the Spirit of God who is the same. Our joy is a deliberate act of obedience in response to who Christ is and what he has done.<br><br><strong>THE ROLE</strong><br><br>The Administrative Coordinator ensures smooth and efficient daily operations of the ministry. The primary focus is to manage the day-to-day administrative functions of the organization. The position reports to the Director of Administration but regularly works with many members of the team on a variety of projects and needs.<br><br><strong>THE DAY TO DAY</strong><br><br>Your essential duties and responsibilities:<br><ul><li>Timely and accurate entry of donor gifts and donor profile updates.</li><li>Financial documentation and approvals for deposit activities, payables, and employee expense management. </li><li>Assist with coordinating functions of the employee recruiting, retention, and offboarding processes.</li><li>Create reports to provide insight into programmatic and development work.</li><li>Support the program team with technology needs.</li><li>Provide event coordination for both internal and programmatic events.</li><li>Fulfill equipment and supply order requests as requested.</li><li>Assist regional offices with facility needs such utilities and phone/internet services, janitorial and maintenance requests, and office setup. </li><li>Organize the internal calendar for all team and department meetings.</li><li>Manage travel requests for staff and the board of directors.</li><li>Direct all incoming communications to appropriate team members (phone calls, visitors, email, packages, etc.).</li></ul><br>Work Environment<br><ul><li>The normal work environment is an office environment with meetings offsite in conference areas, coffee shops, and/or other public spaces. Other working environments may include parks, event centers, and other family-oriented meeting spaces. Due to the nature of these spaces, weather and temperature may vary. Churches are a regular environment for recruiting and coaching efforts.</li><li>Noise level in the work environment is moderate.</li><li>The work schedule varies based on the needs of the organization and will have weekend and evening work.</li><li>Travel to other regional office sites, team gathering locations, and event sites on an as needed basis. </li></ul><br>To perform this job successfully, an individual must demonstrate the capacity or potential to perform each essential duty with excellence. The above statements reflect the general details necessary to describe the major functions of this position and are not intended to be a detailed description of all the work/functions that may be required. Other duties may be assigned. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.<br><br><strong>TO BE SUCCESSFUL</strong><br><br>Your knowledge, skills, and abilities:<br><ul><li>Timely completion of tasks and projects with varying deadlines and focuses. You are self-disciplined and can provide deliverables on schedule with excellence.</li><li>High attention to details. You can detect minutia detail while also being able to see the detail within the greater context.</li><li>Ability to pivot quickly to match the needs of the mission and department. You enjoy working in a fast-paced, dynamic environment and can adapt your workflow to regular change. </li><li>Strong technical and analytical problem-solving skills. You enjoy figuring things out without needing clear cut instruction. </li><li>Proficient in Microsoft office suite. We use it all: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint.</li><li>Capable of working with a variety of technology including CRMs, video conferencing, cloud-based applications, etc. Our team is spread across the state, so we are always online. </li><li>Sound perception in conversations, observation, judgment, and decision-making. You know how to listen both to the said and unsaid, how to ask the right questions to gather more information, and how to take the next right step.</li><li>Warm and relational verbal, written, and interpersonal communication skills. You can connect with a variety of people in a range of settings (small gatherings, large groups, individual meetings, etc.)</li><li>Ability to maintain confidentiality under a wide range of circumstances.</li><li>Active learner willing to collaborate with others and embrace new ideas. We are always learning, and you enjoy growing in knowledge and skill along the journey.</li><li>Receptive to feedback. You see feedback as an opportunity for growth and actively seek it out. </li></ul><br>Your education, certification, experience and/or other requirements:<br><ul><li>Bachelor's degree in business and a minimum of 4 years of working experience in administration or operations. Equivalent education and experience will be considered.</li><li>A minimum of 3 years of working experience in Microsoft Office Suite.</li><li>Prior experience working in a Customer Relations Management system.</li><li>Must have a valid driver's license, active and up to date liability coverage, and a dependable vehicle.</li></ul><br>Physical Demands<br><ul><li>1/3 of the time be able to: climb or balance; stoop, kneel, crouch or crawl; lift up to 50 pounds; push or pull up to 25 pounds.</li><li>3/4 of the time be able to: stand; sit; walk; use close vision (20 inches or less) for computer work; reach with hands and arms.</li><li>3/4 of the time be able to: use hands; talk and hear.</li></ul><br>The above is representative of the faith, values, knowledge, skills, abilities, education, experience, physical demands and other requirements an employee needs while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.