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Job Description Job Description
Who we are:
Build your career with Boldt. As a member of the Boldt team, you will collabrate with some of the most knowledgeable professionals in the construction industry. You will have the opportunity to learn new skills and seek greater responsibilities with a team that builds real value in the world around you. You will succeed in a workplace culture that recognizes, respects, and values differences. Boldt's focus on innovation, collaboration, and employee development provides an opportunity for all our employees to Build Boldly.
How your role fits into Boldt:
The Administrative Assistant will serve as an ambassador for The Boldt Company by being the first point of contact for visitors and guests. This position will provide administrative support and related services crafted to improve operating efficiency.
What you get to do:
- Perform basic administrative tasks such as copying, filing, and mailing as directed by management team.
- Prepare and process invoices using process automation software.
- Prepare letters, memos, emails, other correspondence, etc.
- Coordinate the corporate mailing program as well as act as primary liaison between The Boldt Company and mail/packaging vendors.
- Prepare the mail operations center for conducting the day’s business.
- Sort mail as well as process overnight deliveries.
- Prepare required internal reports as it pertains to mail and package usage, trends, etc.
- Monitor inventory and order office supplies.
- Ensure meeting rooms are set-up with proper equipment, materials and supplies. Order and set-up food and beverages. Test and assist with technology required for meetings. Clean up after meetings.
- Greet visitors with a friendly and effective manner.
- Effectively use telephone, email, and other forms of communication to present a quality-oriented image where every customer is treated in a consistent, courteous, and professional manner.
- Assist employees in miscellaneous inquiries or needs.
- Perform special projects as assigned. This may include projects for human resources, finance, or the president’s office.
What we expect from you:
- High school degree or equivalent required.
- At least two years of administrative experience required.
- Intermediate Microsoft O365 knowledge required.
Physical requirements and working conditions:
While performing the duties of this job, the employee is frequently required to remain in a stationary position for up to eight hours. The employee occasionally is required to move to access people or workspaces. Constantly operates a computer and other office equipment, such as a calculator, copy machine, and computer printer. This ability to optimally communicate is required. The employee may occasionally move up to 15 pounds.
The working conditions of this position require the employee to work inside an office environment. The environment for which this position functions may contain scents and fragrances. May be required to work overtime and weekends.
What we can offer you:
As an employee-owned organization, along with a culture being built around safety and team collaboration, we offer a variety of employee benefits. In addition to the standard health, 401K, and paid time off benefits, we also offer:
- An Employee Stock Ownership Plan (ESOP) to share in the company's success along with an annual bonus based on overall company performance
- Wellness resources, including a health mentor, health assessments, maternity management, wellness challenges, and life care
- Have equal access to opportunities and resources at all levels of the company
- Opportunity to grow and persevere including educational reimbursement
- Diversity, equity, and inclusion training programs
- Mentorship program
- Community engagement opportunities and Paid Volunteer time off
The Boldt Company is an equal opportunity employer.
If you are an individual with a disability and you need an accommodation or other assistance during the application process, please contact our Human Resources department.
The Boldt Company does not accept unsolicited resumes from third party recruiters.
