Office Administrator

Office Administrator
Role Synopsis: The Office Administrator holds a pivotal role in ensuring smooth office operations and is instrumental in guaranteeing that resources are used efficiently. They uphold intra-office communications, establish streamlined administrative processes, oversee inventory, direct office personnel, and manage task allocation.
Core Duties:

• Operational Excellence
  • Refine and implement office procedures.
  • Coordinate schedules, agendas, and appointments for senior leadership.
  • Ensure the workplace is equipped with essential supplies and confirm equipment is operational.
• Team Direction
  • Guide and supervise administrative personnel, allocating responsibilities to guarantee optimal outcomes.
  • Conduct regular team sessions to share company updates, set objectives, and fortify team cohesion.
• Financial Oversight
  • Negotiate contracts and prices with suppliers and service vendors, including office space leasing.
  • Supervise the office financial plan, ensuring detailed and punctual reports.
  • Generate comprehensive reports detailing expenses and adherence to budgets.
• Document Management
  • Maintain and modernize filing systems.
  • Institute and oversee document retention procedures.
  • Safeguard data integrity and confidentiality.
• Office Ambiance and Safety
  • Implement and maintain office guidelines and protocols.
  • Ensure a tidy and systematic workspace.
  • Monitor compliance with health and safety guidelines.
• Interdepartmental Liaison
  • Enhance office communications to bolster department collaborations.
  • Address customer feedback and concerns, presenting the company in the best manner.
• Personnel Management
  • Lead the hiring process for office staff and provide clarity on company policies and procedures.
  • Organize introductory sessions and training for newcomers.
  • Oversee staff timetables, daily hours, and leave requests.

Required Expertise and Skills:

• A Bachelor's degree in business, management, or a related discipline is an advantage.
• Demonstrable experience in an office administration or similar role.
• Acquaintance with office procedures and basic financial principles.
• Exceptional organizational and multitasking capabilities.
• Effective oral and written communication skills.
• Proficiency with MS Office and other pertinent software/tools.

Job Requirements