Receptionist

Position Type:
Administrative Assistant/Clerical
Date Posted:
8/15/2024
Location:
Henry Wadsworth Longfellow School
Date Available:
08/15/2024
Receptionist
Revised: August, 2024
Perm/contract:
10 Month
Department:
Operational Excellence
Primary Reporting Location:
Assigned Building
Level:
Pre-K - 8
Salary:
As outlined in the OPESP Agreement
Date Available:
Immediately
About the District
Oak Park Elementary School District 97 is a PK-8 elementary school district serving the students of Oak Park in Cook County, Illinois. Oak Park is a village in Cook County, Illinois, adjacent to Chicago. It is the 29th-most populous municipality in Illinois with a population of 54,583 as of the 2020 U.S. Census. The district consists of 8 elementary schools and 2 middle schools which serve 5,532 students.
Oak Park School District is a highly diverse and welcoming school community for all. Our community has a history of being forward-thinking and inclusive. We are racially and economically diverse with about 46% of our students identifying as African-American, Hispanic, multiracial, or Asian.
Portrait of a District 97 Leader:

• Champions the vision of the school district
• Models a forward-thinking and innovative mindset
• Stewards public funds with a high sense of responsibility
• Leads with an unrelenting commitment to universal student success
• Demonstrates the ability to organize teams to achieve common goals
• Leads with an awareness of the cross-functional nature of district work
• Generates a culture of care for, learning with and service to the community
• Aspires to the highest standards of integrity, professionalism and confidentiality
• Demonstrates a passion for working with a culturally, racially linguistically diverse district team of administrators, educators and staff in all roles
• Actively seeks feedback, including critical feedback intended for professional growth
• Understands the intersection of public school leadership, student learning and equity
• Courageously addresses adult behavior that does not meet professional expectations

About This Role
Join our dynamic school district team as a receptionist! In this crucial role, you will provide comprehensive administrative support to ensure the smooth operation of school-wide functions, in alignment with our district's equity commitments as expressed in Board Policy 7:12: Ensuring Racial and Educational Equity.
Your responsibilities will include being the first point of contact in many situations for our students, staff, and families. The ideal candidate will have a friendly demeanor, strong organizational skills, and an eagerness to assist our school community with a high level of professionalism and courtesy. If you are someone who would enjoy greeting people and other office-related tasks, such as answering phones and coordinating schedules, we'd love to meet you.. The ideal candidate is highly organized, detail-oriented, and possesses excellent interpersonal and multitasking skills. If you are passionate about contributing to the success of our educational community, supporting equity initiatives, and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity.
Essential Role Responsibilities:

• Welcome on-site visitors, determine the nature of their business and announce visitors to appropriate personnel.
• Answer phone calls and provide assistance to parents and school staff
• Perform other office support duties, sorting, copying, filing, and collating, when required.
• Process incoming/outgoing mail/faxes and distribute them to the appropriate personnel.
• Assist the Registrar in student registration as needed.
• Compile daily student attendance and contact parents of absent students.
• Complete the end of the month student attendance report.
• Record employee absence and verify coverage
• Verify employee attendance on bi-weekly payroll sheet. Ensure signature of employees.
• Maintain copier machines, change cartridges when needed and arrange for repairs.
• Act as building cashier, process all deposits, collect and enter school fees.
• Maintain petty cash.
• Process purchase orders and distribute materials.
• Prepare and forward to the Registrar all transfer student records.
• Monitor student office helpers.
• Prepare and assemble eighth grade records for high school.
• Prepare and organize bulk mailings.
• Other duties may be assigned by Administration.

Content Knowledge, Skills and Abilities Required:

• Ability to communicate and interact with individuals from varied educations and social backgrounds.
• Ability to work in a highly confidential business atmosphere.
• Exhibit accomplished office equipment operator skills, e.g., computers, printers, fax, copiers, and phone system.
• Highly skilled in developing and using complex filing systems, both hard copy and database-related.
• Ability to work effectively in a constantly changing environment.
• Ability to maintain a cooperative nature under stressful business situations.
• Ability to work effectively with computer word processing, spreadsheets, graphics, and other applicable software applications.
• Possess an above-average ability to relate individuals to names and situations
• Ability to represent the district/school with a professional and positive demeanor and appearance.
• Excellent organization and communication skills
• Self-starter
• Detail-oriented and able to find one's own mistakes. Cares about quality of work
• Strict observance of deadlines and willingness to give whatever effort is required to meet a deadline
• Ability to plan personal workload, keeping multiple deadlines in mind
• Manages time, is able to prioritize tasks, and works efficiently
• Team player
• Excellent multi-tasking skills

Education, Credentials and/or Experience

• Previous experience preferred
• Proficient in Microsoft Word, Excel, and PowerPoint
• Proficient in Google Suite (Docs, forms, and sheets)

Physical Requirements:
This position requires the performance of light work-which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. The position includes close visual acuity, frequent talking, hearing, walking and standing, occasional lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. The job is performed in non-hazardous environments and a clean atmosphere.