Accounting Clerk

SUMMARY
This position performs the task of processing and payment of customer payments. A high level of detail and accuracy is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Receive and open mail daily relating to the accounts payable function.
• Distribute invoices to the appropriate department manager for approval.
• Coding of invoices using appropriate branch and general ledger accounts.
• Ensure invoices are paid in accordance with vendor terms.
• Run a check processing system paying all approved invoices.
• Assemble and organize voucher packages and checks for final approval by the Controller.
• Filing and maintenance of support for paid vouchers. Maintain vendor files in an orderly fashion.
• Research vendor and general ledger account activity as requested by Sr. Staff Accounting Supervisor and Controller.
• Effectively interacts with vendors, purchasing personnel, branch personnel, and others regarding disposition of payments.
• Respond to vendor inquiries via phone, fax and email regarding past-due balances/payable issues in an efficient and courteous manner.
• Assist in month end close.
• Post payments to customer accounts in a timely and efficient manner.
• Prepare daily bank deposit from checks received.
• Review and research account balances for accuracy.
• Review A/R for posting and status of accounts.
• Communicate with department manager concerning problems with accounts.
• Data entry.
• File and maintain customer files, ensuring they are kept in an orderly fashion.
• Research customer account activity as requested by Sr. Staff Accountant Supervisor and Controller.
• Respond to customer inquiries via phone, fax and email regarding payments/ balances on their accounts in an efficient and courteous manner.
• Assist in monthly pricing to customers.

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience with automated accounts payable and receivable systems.
• Experience with spreadsheet applications.
• Detail oriented with good time management skills.
• Excellent communication skills both verbal and written.

EDUCATION and/or EXPERIENCE
Requires high school diploma or general education degree (GED); with 1 year accounting experience.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand, walk; reach with hands and arms; and stoop. The employee must occasionally lift and/or move boxes up to 25 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)