Executive Assistant Office Manager

424 Capital is seeking an enthusiastic and detail-oriented Executive Assistant/Office Manager to support our four Partners. The ideal candidate should thrive in a fast-paced environment and be excited about the firms mission and potential. We are seeking a candidate with exceptional communication skills, quick follow-through, and a passion for making a difference in the office and across the portfolio companies that we manage. About 424 Capital 424 Capital is a growth capital partner that makes control equity investments in lower middle market companies within B2B Tech-Enabled Services. We work in partnership with founders and management teams to accelerate and scale for long-term growth. Focusing primarily on investments in North America, we invest in companies that are profitable, growing, and that align with our values of honesty, integrity, and impact. 424 Capital is located in Wakefield, MA. Reliable transportation is required to commute to our office. Overview of Responsibilities Partner Support Provide exceptional calendar management for 424 Partners Work closely with Partners to keep them well informed of upcoming commitments and responsibilities and anticipate needs ahead of scheduled calls, meetings, and conferences Manage Partner travel arrangements, including airfare, hotel, and transportation accommodations. Monitor trips as needed, manage changes and cancellations, and communicate changes to all appropriate parties. Coordinate TSA and passport renewals as needed. Schedule and coordinate portfolio company Board of Directors meetings. Follow through on necessary action items as needed. Act as a liaison and provide support between 424 Partners, portfolio company CEOs, and portfolio company Board of Directors Assist in the preparation of materials for meetings that 424 Partners are required to attend Maintain complete confidentiality on all sensitive business matters with tact and professionalism Manage Partner contact information Maintain electronic and paper filings Take meeting notes, and assist with relevant correspondence on the Partners behalf as needed Represent 424 and the Portfolio Companies in a positive light through a positive attitude, exceptional follow-through skills, and sound judgment Office Management Coordinate team culture initiatives and assist with marketing Manage all office matters and manage relationships with vendors (building management, office suppliers, etc.) Manage Zoom meetings, conference room, and conference line schedules Assist members of the team with the scheduling and coordination of various external meetings Manage office technology with the support of 424s outsourced IT company Provide general support to external contacts: greet visitors and answer calls Order/stock food orders, office supplies, and special orders Coordinate team lunches, Board meeting meals, etc. Assist with planning and execution of special events such as offsites and other team-building activities Assist other members of the firm with ad hoc requests as needed Qualifications and Attributes 3+ years prior administrative experience preferred Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Excellent English grammar, spelling, punctuation, and writing skills. Excellent interpersonal skills: ability to establish and maintain effective working relationships across multiple sectors, including with C-level executives Extremely organized with strong attention to detail Enjoys juggling multiple projects, adheres to tight deadlines, handles ambiguity comfortably, and can adapt to evolving circumstances Proactive approach in taking on responsibility and willingness to help others when necessary Excellent verbal and communication skills Thoughtful and approachable management style Commitment to enhancing a team culture of inclusion, belonging, and equity Education Bachelors degree or equivalent experience Applicants must be currently authorized to work in the United States on a full-time basis. 424 Capital provides a team-based environment in which we value the benefits of a diversified workplace. Women, people of color, and members of other underrepresented populations are strongly encouraged to apply.