Part Time Administrative Assistant

Position Description <br> <br> <strong> *This is a part time role; Working hours will be 830am to 2pm Monday through Friday* </strong> <br> <br>Start a new career with<strong> East Coast Insulators</strong>, a part of the Installed Building Products Family of Companies. We are one of the largest insulation installers serving the U.S. residential new construction market with 175+ locations serving 48 states in the continental U.S. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware. <br> <br>Become part of a growing company with opportunities to learn new skills and build a career. <br> <br> <strong> IBP offers the following benefits: </strong> <br> <ul> <li> Medical Benefits </li> <li> Dental Insurance </li> <li> Vision Insurance </li> <li> 401k with company match </li> <li> Paid Vacation </li> <li> Paid Holidays </li> <li> Competitive Pay </li> <li> On the Job Training </li> <li> Paid Certification (if applicable) </li> <li> Opportunity for Growth and Advancement </li></ul> <br> <br> <strong>Administrative Assistant</strong> - is responsible for assisting in the office and completing monthly billing. <br> <br>Responsibilities <br> <br> <ul> <li> Communicate daily on contracts, billing information with builders. </li> <li> Responsible for meeting month end billing deadlines </li> <li> Assist with incoming calls and supports receptionist </li> <li> Enter job work orders into Job Core system </li> <li> Input invoices and tracks payments </li> <li> Responsible for data entry of AR and balancing account receivables </li> <li> Type various memos, correspondence, reports and other documents. </li> <li> Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail </li></ul> <br> <br>Qualifications <br> <br> <ul> <li> 1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field </li> <li> High School Diploma or GED, required </li> <li> Proficient in Microsoft office products including word, excel, Power-Point and outlook. </li> <li> Excellent verbal and written interpersonal skills </li> <li> Excellent data entry skills </li> <li> Experience with AR, AP, billing and payroll processing experience a plus </li> <li> Must be transparent, reliable and conscientious as well as have a positive attitude </li> <li> Work independently or with others in a dynamic environment </li> <li> Operate general office equipment for example; fax machine, copier, scanner and etc. </li> <li> Must be able to work under pressure and prioritized work based on urgency </li> <li> Fluent in Spanish a plus </li> <li> Registered Notary a plus </li></ul> <br> <strong> Position requires a drug test be completed, contingent upon employment and a background check if applicable. </strong> <br> <br>Physical Demands <br> <ul> <li> Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. </li> <li> Able to lift light to moderate weight, as well as sit for extended periods of time. </li> <li> Experience using a computer. <br></li></ul> <br> <br>Work Environment <br> <ul> <li> Office environment. <br></li></ul> <br> <br>EEO Statement <br> <br>IBP is an equal opportunity employer. <br> <br><img src="https://counter.adcourier.com/YmJnZW5lcmljLjA2MjAyLjEyNTI0QGluc3RhbGxlZGJ1aWxkaW5nY29tcC5hcGxpdHJhay5jb20.gif">