Office Manager

Department: Col of Engineering and Computing
Classification: Gen Admin Supv 1/Coord 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering advances the understanding of civil engineering principles and its determinants, and educates students in the methods and knowledge of the discipline. To this end, we support a broad, high-quality curriculum; attract and train excellent graduate students; and attract and support faculty who excel in teaching.
About the Position:
This position serves as the Office Manager for the Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering. The Office Manager is responsible for the daily execution, as well as coordination of administrative and program support operations to ensure that the service needs of both faculty and students of the department are met. This position works with and oversees office staff.
Responsibilities:
Office and Event Management:

• Serves as executive administrative assistant to the department Chair including correspondence, scheduling and screening of calls;
• Schedules meetings and coordinates department events (such as CEI annual award luncheon, CEI Board meetings, SAME luncheon, Senior Design, Engineer's Week, faculty meetings, seminars, orientations, student group events, graduating class photos, senior design and dinner, information sessions, conferences/workshops, and receptions);
• Provides office management, including maintaining supplies and equipment, oversight and supervision of other office staff and student wage positions;
• Serves as the first point of contact for the office, including screening and routing inquiries, handling emails, mail, and packages, and welcoming and guiding visitors appropriately;
• Submits work order requests and room reservations;
• Schedules travel and agendas for visitors to the department, including interview candidates and seminar speakers; and
• Issues swipe and key access requests, manages seating assignments, and manages space and office needs for incoming faculty and graduate teaching assistants.

Departmental Program Support:

• Supports the Associate Chair in working with other university administrative offices to schedule courses, make classroom assignments, and complete other similar tasks;
• Manages course evaluations and makes sure that all related information is distributed to the appropriate parties in a timely manner;
• Assists with the administrative workload during the program assessment periods, making sure that all information is gathered and processed in a timely manner; and
• Places textbook orders for faculty.

Departmental Communications Support:

• Works with the Chair and Associate Chair to continuously update publication information ensuring correct information is used for annual reports, promotion programs, and department correspondence;
• Maintains and regularly updates the department website and social media content; and
• Responds to student inquires and requests for information on departmental programs.

Departmental Human Resources Support:

• Oversees hiring process for all graduate teaching assistants, adjunct faculty, and wage employees for the CEIE department and conducts onboarding procedures, including orientations for new adjunct faculty and teaching assistants;
• Properly maintains student and faculty files and records consisting of official and confidential information; and
• Coordinates the Promotion and Tenure (P&T) process for the department to ensure accurate data collection and submission to the different departments involved.

Purchasing and Financial Management:

• Supports the department Chair and fiscal administrative assistant with financial management to include making purchases, monitoring the budget, and reconciling department accounts;
• Serves as backup to the fiscal administrative assistant when necessary; and
• Other related duties as assigned.

Required Qualifications:

• High school diploma or equivalent;
• Relevant experience in an office/administrative position;
• Experience providing administrative support to executive or department head;
• Demonstrated direct, relevant experience with office and financial management, including experience with financial processes to include purchase requisitions, travel reimbursements, and account reconciliation;
• Exceptional verbal, written, and interpersonal communication skills and strong organizational abilities;
• Customer service and diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community;
• Ability to effectively handle multiple responsibilities simultaneously and anticipate and meet deadlines, while maintaining flexibility regarding changes in priorities;
• Self-motivated with an ability to multi-task as needed and work efficiently; and
• Proficiency with Microsoft Office suite software, including word processing, spreadsheets, and e-mail applications.

Preferred Qualifications:

• Bachelor's degree in a related field;
• Relevant experience in an office/administrative position, events management, and/or social media work (typically 3+ years);
• Previous supervisory experience;
• Knowledge of university procedures, policies, and regulations; and
• Knowledge of website editing software/platforms.

Instructions to Applicants:
For full consideration, applicants must apply for the Office Manager at Complete and submit the online application toinclude three professional references with contact information, and provide a cover letter and resume.
Posting Open Date: August 20, 2024
For Full Consideration, Apply by: September 3, 2024
Open Until Filled? : Yes
Mason Engineering: The Future of Engineering is Here!
About the College:
The College of Engineering and Computing (CEC) at George Mason University is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the CEC enrolled a record high of 10,933 students in fall 2023. The college has 34 undergraduate, master's and doctoral degree programs including several first-in-the-nation offerings. Of its 320 full-time faculty, 93 are tenured, 77 are tenure-track, 90 are term faculty, and 60 are research faculty. As part of a nationally ranked research university, CEC research teams expended $65 million in sponsored research awards in the past year and had projects with over $119 million in current and anticipated awards. The college stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, healthcare, autonomous systems, 5G/Next G communications, systems architecture, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The college encourages and supports multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.
About the University and the Region:
George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of more than 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. The university has campuses in Fairfax, Arlington, and Prince William County. Its proximity to Washington, D.C. provides unmatched geographical access to federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country and has an outstanding local public school system.
About the Future:
In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. As a result, Mason has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the university's exciting initiatives are the launch of the Institute for Digital Innovation-a university think tank and incubator to serve the digital economy-and the expansion of Mason Square, home to its Arlington facilities. In 2025, Fuse, a new 355,000 square foot building, will open to students, faculty, and research teams. This net-zero facility will house the Institute for Digital Innovation, state-of the-art classrooms, labs, and collaborative spaces. It will also include retail space and leasing opportunities for local businesses. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas.