Office Manager and Administrator

Office Manager and Administrator
The University of Southern Mississippi is currently accepting applications for the position of Office Manager and Administrator.
Position Details
Location
Hattiesburg
118 College Drive
Hattiesburg, Mississippi,
United States
Division
School of Accountancy
Position Type
Staff
Employment Status
Full Time
Grant Funded
No
Pay Grade
N05
Posting Close Date
Open Until Filled
Job Summary
This position oversees and manages the daily operations and fiscal affairs of the School of Accountancy (SoA). This includes monitoring the departmental budget, awarding of student scholarships in the Go System, and coordinating student, professional, and recruiting events, such as Meet the Firms, Advisory Board meetings, student club meetings and events, high school and transfer student recruiting events, and other special events. The position identifies issues in operational processes and ensures they are resolved. The position assists with the maintenance of the SoA's social media pages and provides basic administrative support to the Director of the SoA, the Director of the Master of Professional Accountancy (MPA), and the School's faculty.
Primary Duties and Responsibilities

• Coordinate SoA events such as Meet the Firms, Advisory Board meetings, student club meetings and events, high school and transfer student recruiting events, and other SoA events.
• Assist the Director of the SoA and the MPA Director with student recruitment, development and circulation of marketing materials, exit interviews and assessment, and enrollment and scheduling of student classes.
• Assist with the development and posting of content for the SoA's social media outlets and monitoring posts on those outlets.
• Maintain SoA budgets and spending requests for both university and Foundation funds, preparation and submission of various forms required for payment of expenses and faculty reimbursements, maintains inventory of equipment, and coordinates annual property audits. Maintains and reconciles all school budgets in a timely manner and maintains internal budget documents on a real-time basis.
• Enter course schedules and textbook orders and perform course prerequisite checks. Assist with annual property audits. Award accounting scholarships in the Go System. Manage Graduate Assistant work schedule and assignments.
• Acts as academic support for the SoA including, but not limited to, corresponding with prospective students, preparing and sending necessary student forms, maintaining appropriate student files, and working with faculty, staff, students, and the university community. Manage SoA calls, emails, mail distribution, and office visitors. Performs other duties as assigned.

Minimum Qualifications Associate's degree from an accredited college or university, and two (2) years of experience related to above-described duties.
Knowledge, Skills & Abilities

• Excellent communication skills. Familiarity with relevant technology, software, and applications - including Microsoft office suite (especially Word and Excel) and 360 tools.
• Proficiency with office management technology, software, and applications.
• Effective written communications skills, including the ability to write routine reports.
• Effective interpersonal and organizational skills.
• A willingness to take initiative, to be adaptable to changes, and be a creative problem-solver.

Preferred Qualifications Knowledge and experience in the following areas are desired:

• Accounting and budgeting in a complex organization.
• Managing and monitoring social media posts of an organization.
• Working with varied forms of software and technology such as Excel, PeopleSoft and Ad Astra.

About The University of Southern Mississippi
Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.
Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.
We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit
As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.