Office Coordinator - Part Time

Grove Beach (GBH) <br> <br>$18-$21 per hour <br> <br> <b> <b>OVERVIEW</b></b> <br>Office Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities.<br> <br> <b> <b>JOB DUTIES</b></b> <ul> <li>Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the Community Manager.</li> <li>Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals.</li> <li>Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi; records in the proper accounts and issues receipts.</li> <li>Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual.</li> <li>Performs general administrative functions such as answering phones, typing, copying, faxing, and filing.</li> <li>Reviews and codes invoices and statements for Community Manager approval.</li> <li>Schedules clubhouse rentals and processes rental fees.</li> <li>Ensures office supplies are sufficiently stocked and prepares supply orders as needed.</li> <li>Makes collection calls for site rental payments as directed by the Community Manager. Submits bad debt files to collections.</li> <li>Processes resident move-ins and move-outs in accordance with the Operations Manual.</li> <li>Assists with planning and coordinating resident relations events and activities within the community.</li> <li>Assists with the preparation of marketing materials, including brochures and flyers that pertain to homes for sale (new, pre-owned and brokered homes), community events, and other community-related information as directed by the Community Manager.</li> <li>Refers all sales prospects to the Community Manager and enters prospect information into Yardi in a timely manner.</li> <li>Assists prospective residents by checking the status of Sun Homes inventory. Reviews new and pre-owned home listings, shows homes to prospective residents, and assists with rental applications at the discretion of the Community Manager.</li> <li>Forwards Sun Homes customer service requests to the Community Manager in a timely fashion.</li> <li>Completes new move-in incentive requests for non-Sun Homes deals.</li> <li>Coordinates with the Underwriting team at the Main Office to obtain approvals on prospective resident applicants; tracks all approvals and denials.</li> <li>Maintains the petty cash fund, ensuring to record expenditures in the proper accounts.</li> <li>Prepares bank deposit slips and deposit funds as required; makes daily bank runs as needed.</li> <li>Other duties as assigned.</li></ul> <br> <b> <b>REQUIREMENTS</b></b> <ul> <li> High School Diploma or GED (Required)</li> <li>2 years administrative experience</li> <li>6 months previous experience using Yardi</li> <li>6 months property management office experience</li> <li>Excellent written and verbal communication skills</li> <li>Strong customer service skills</li> <li>Excellent problem solving skills</li> <li>Intermediate computer proficiency</li> <li>Professional appearance</li></ul> <br> <strong>REWARDING BENEFITS</strong> <br> <br>At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, cool perks, and flexibility.<br> <ul> <li>401(k) Plan with employer matching contribution</li> <li>Employee Assistance Program</li> <li>Identity Theft Insurance</li> <li>Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more</li> <li>Site Rent Discounts for team members who live in our communities</li> <li>Paid sick leave</li> <li>Various paid holidays, bereavement time and pay for jury duty</li> </ul> <br> <b>ACCESSIBILITY ASSISTANCE</b> <br>If you are an individual with a disability and need assistance completing an online application, please contact us at (844) SUN-4343. Alternatively, an email may be sent to careers@suncommunities.com. "Applicant Accommodation" should be included in the subject line of the email. <br> Please note that this phone number and email address are only for those individuals who would like to request an accommodation to apply for a job. <br> <br>California Team Member Privacy Notice<br> <br>Westbrook, CT, US <br> <br>Employment Type: Regular <br> <br>Classification: Part Time <br> <br>Job Reference: 130539 <br> <br> <strong>Nearest Major Market: </strong>Hartford <br> <strong>Job Segment: </strong> Administrative Assistant, Office Manager, Bank, Banking, Part Time, Administrative, Finance<img src="https://counter.adcourier.com/YmJnZW5lcmljLjYxMjA5LjEyNTI0QHN1bmNvbW11bml0aWVzY29tcC5hcGxpdHJhay5jb20.gif">