Office Administrator

Office Administrator
Location: Somerset, New Jersey
Type: Part-time and Contractor
Fully in the office
CARIAN is growing! We are a proud, woman-owned management consulting firm providing program/project management, capital project delivery, consulting, and technology solutions to our customers in the renewable energy, power utilities, infrastructure, and transit/transportation sectors.
We're looking for a proactive and organized Office Administrator to join us in a contractor role.
Job Description:
We are seeking a motivated and detail-oriented Office Administrator to support our day-to-day operations. This role will start as a part-time position at $18 per hour, with the potential to transition to full-time based on performance and company needs. The ideal candidate will be comfortable taking on a variety of tasks, including calendar management for our leadership team, office inventory management, purchasing supplies, and setting up company events. The role also requires the ability to occasionally lift items up to 50 lbs and to learn new systems quickly.
Key Responsibilities:

• Office Management:

• Maintain office supplies and equipment, ensuring everything is stocked and functioning.
• Manage office inventory, including ordering and occasionally picking up supplies.
• Assist with scheduling meetings and managing calendars for the leadership team.
• Organize and maintain files, records, and documents.
• Prepare meeting rooms and assist with meeting logistics.

• Event Coordination:

• Plan and coordinate company events, meetings, and celebrations.
• Handle logistics such as venue booking, catering, and setup/cleanup.

• General Administrative Support:

• Assist with the onboarding of new employees, including preparation of materials and workspace setup.
• Handle incoming calls, emails, and correspondence.
• Support various corporate departments with administrative tasks and operational needs as required.
• Learn and adapt to new systems and processes to improve office efficiency.

• Physical Tasks:

• Occasionally lift and move items up to 50 lbs, such as office supplies, furniture, and event materials.

• Other Duties:

• Perform additional tasks as required to support the smooth operation of the office.

Qualifications:

• Proven experience in office administration or a related role.
• Strong organizational skills with high attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively.
• Ability to learn new systems and adapt quickly to changing environments.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable with physical tasks, including lifting and moving items up to 50 lbs.
• Event planning or coordination experience is a plus.
• Ability to work independently and as part of a team.
• Residence: Prefer candidates who live within 5 miles of the office.

Additional Information:

• Employment Type: Contract
• Hours: Part-time hourly contractor to start, with the potential to evolve into full-time if needed.
• Compensation: $18 per hour, with potential for salary and benefits upon transition to full-time.
• Work Environment: This role is fully in-office.
• Residence: Prefer candidates who live within 5 miles of the office.

CARIAN takes pride in being an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, citizenship, gender expression or identity, status as a veteran, and basis of disability or any other federal, state, or local legally protected class.
As a Woman-Owned Business Enterprise, CARIAN is committed to providing employment opportunities to women, veterans, and underrepresented minorities.