Office Administrator

  • Englewood
  • Campos Nacc Construction
ESSENTIAL DUTIES AND RESPONSIBILITIES
These are functions a qualified incumbent or applicant must be able to perform with or without reasonable accommodation.
  • Communicate with Office Lead/Program Manager and ensure the proper flow of office procedures.
  • Helps maintain the professional appearance of the office and is the primary contact for the office vendors.
  • Primary point of contact for incoming phone calls or visitors.
  • Manage office supply needs and orders.
  • Assist in travel authorizations and arrangements for office and field employees.
  • Distribute HR materials to staff and assist with on-boarding/off-boarding as needed.
  • Helps to process weekly timesheets checking for accuracy and approvals.
  • Acts as a liaison between payroll and our field employees.
  • Assist with processing monthly/weekly expense reports and pulling reports as needed for management.
  • Help to manage collections and assist with invoicing.
  • Assist in preparing project folder structure and help to manage project documentation.
  • Assist in proposal development and presentations (MS Word and MS PowerPoint).
  • Develop meeting agendas and assist with meeting minutes for internal NACC meetings and meetings at our office which clients will be attending.
  • Assist Fleet Manager with fleet tracking and administration of company fuel card system.
  • Help to plan/organize local NACC events including meetings, company events, client meetings, community outreach, and other community/ business activities.
  • Serve as the main point of contact for the IT department and assist with tracking of IT equipment.
  • Assist with coordination and tracking of contractor licenses, COI requests, and bond requests.
  • Ensure local office maintains messaging consistent with NACC standards, including dissemination and publishing of Mission Statement, Pledge for Excellence and marketing collateral material.
EDUCATION and/or EXPERIENCE
  • Minimum: HS Diploma w/ Preference for Associates Degree or Higher
  • 2 Years or more related Experience