.. industries. The Deputy Controller will work closely with the controller and Accounting associate to ensure consistent financial reporting and best practices. .. of SOPs as needed. Job Responsibilities: Bookkeeping in coordination with Accounting associate Enter payments in Quickbooks; cut checks; reconcile transactions .. read more
The Deputy Controller supports the controller and upper management in overseeing the Outlaw Group’s financial activities. This position monitors the company’s financial state to anticipate needs in several highly seasonal industries. The Deputy Controller will work closely with the controller and accounting associate to ensure consistent financial reporting and best practices. Responsibilities include bookkeeping, financial reporting, taxes & compliance, processing payroll, handling chargebacks and other transaction management, building budgets, and assisting with development and implementation of SOPs as needed.
Job Responsibilities:
Bookkeeping in coordination with accounting associate
Enter payments in Quickbooks; cut checks; reconcile transactions
Manage fixed assets, account maintenance, loans
Track purchase orders and invoice approvals
Monitor employee credit card usage
Apply for loans, grants, and other financial resources
Flag outstanding expense reports and invoice approvals
Financial Reporting
Provide weekly, monthly, quarterly, and annual reports on individual business lines and the business as a whole, including income statements, balance sheets, cash flow statements
Create detailed analyses of revenue by product, location, and more to determine where we are seeing growth or falling short of revenue goals
Build new reports in Domo as needed
Chargeback and transaction [AM1] management
Run reports on all POS and reservations systems to identify outstanding payments
Invoice or pay booking partners and large clients monthly
Respond to chargebacks in coordination with the sales team
Identify and correct discrepancies between batch settlements and sales/ reservations systems
Payroll
Manage full-cycle payroll processing through payroll processing system [ADP]
Issue paycheck corrections, final paychecks, and other manual checks
Update pay rates, commissions, bonuses and all other pay details in all relevant systems
Work with managers to ensure accurate timecards and trip reporting each pay period
Update garnishments, insurance payments, rent payments and other deductions
Taxes & Compliance
Prepare and submit retail taxes and lodging taxes
Collect W9’s and issue 1099’s
Prepare and submit assessor’s schedules
Work with 3rd party accounting firm to prepare and submit annual state and federal income taxes
Ensure all tax payments, including property tax and all taxes noted above, are submitted accurately and on time
Monitor relevant changes to state and federal law that will affect company compliance
Budgeting
Assist controller and preparing and presenting annual budgets for all brands and departments
Prepare and present monthly updates on spend against budget
Prepare and send biweekly labor updates
Assist controller with preparing cash flow and other forecasts to facilitate financial decision making
Flag categories where spend has run over budget or is likely to run over budget
Processes & Policies
Assist controller with developing and documenting SOP’s and internal guidelines
Create trainings for managers and staff around financial policies
Assist with shopping and onboarding new software solutions to increase efficiency
Flag staff/ manager failure to adhere to policies and procedures
Other responsibilities as assigned
[AM1]Outstanding balances, batches, other sales audits
Qualifications:
Bachelor’s degree in accounting, finance business, or related field
Minimum of 2 years experience in a financial role
Strong attention detail and accuracy
Strong organizational skills
Excellent analytical and problem-solving skills
Proficiency in Quickbooks and Excel
Aptitude in learning new software systems
High discretion and ability handle confidential financial information
Job Responsibilities:
Bookkeeping in coordination with accounting associate
Enter payments in Quickbooks; cut checks; reconcile transactions
Manage fixed assets, account maintenance, loans
Track purchase orders and invoice approvals
Monitor employee credit card usage
Apply for loans, grants, and other financial resources
Flag outstanding expense reports and invoice approvals
Financial Reporting
Provide weekly, monthly, quarterly, and annual reports on individual business lines and the business as a whole, including income statements, balance sheets, cash flow statements
Create detailed analyses of revenue by product, location, and more to determine where we are seeing growth or falling short of revenue goals
Build new reports in Domo as needed
Chargeback and transaction [AM1] management
Run reports on all POS and reservations systems to identify outstanding payments
Invoice or pay booking partners and large clients monthly
Respond to chargebacks in coordination with the sales team
Identify and correct discrepancies between batch settlements and sales/ reservations systems
Payroll
Manage full-cycle payroll processing through payroll processing system [ADP]
Issue paycheck corrections, final paychecks, and other manual checks
Update pay rates, commissions, bonuses and all other pay details in all relevant systems
Work with managers to ensure accurate timecards and trip reporting each pay period
Update garnishments, insurance payments, rent payments and other deductions
Taxes & Compliance
Prepare and submit retail taxes and lodging taxes
Collect W9’s and issue 1099’s
Prepare and submit assessor’s schedules
Work with 3rd party accounting firm to prepare and submit annual state and federal income taxes
Ensure all tax payments, including property tax and all taxes noted above, are submitted accurately and on time
Monitor relevant changes to state and federal law that will affect company compliance
Budgeting
Assist controller and preparing and presenting annual budgets for all brands and departments
Prepare and present monthly updates on spend against budget
Prepare and send biweekly labor updates
Assist controller with preparing cash flow and other forecasts to facilitate financial decision making
Flag categories where spend has run over budget or is likely to run over budget
Processes & Policies
Assist controller with developing and documenting SOP’s and internal guidelines
Create trainings for managers and staff around financial policies
Assist with shopping and onboarding new software solutions to increase efficiency
Flag staff/ manager failure to adhere to policies and procedures
Other responsibilities as assigned
[AM1]Outstanding balances, batches, other sales audits
Qualifications:
Bachelor’s degree in accounting, finance business, or related field
Minimum of 2 years experience in a financial role
Strong attention detail and accuracy
Strong organizational skills
Excellent analytical and problem-solving skills
Proficiency in Quickbooks and Excel
Aptitude in learning new software systems
High discretion and ability handle confidential financial information