Receptionist

This job was posted by : For more information, please see: Hill, in partnership with a leading financial services firm, is seeking a proactive and professional Receptionist to join their team at their Chicago headquarters. This role is crucial for ensuring the efficient operation of daily office activities. This is a compelling opportunity for those with administrative or strong hospitality backgrounds to join a globally recognized bank, with its headquarters situated in downtown Chicago\'s Loop area. Responsibilities: Welcome and direct employees and visitors to their designated areas. Maintain cleanliness and order in the reception area, including managing newspapers, magazines, flowers, and candies. Greet and seat guests in conference rooms and assist with catering setup as needed. Answer and screen incoming calls, provide messages, and manage rollover phone coverage. Oversee daily and weekly office meal programs, including liaising with vendors and delivery drivers, planning menus, and troubleshooting issues. Provide support to Executive and Administrative Assistants on various projects, including copying, scanning, filing, and preparing correspondence and marketing materials. Offer backup coverage for administrative assistants as needed. Experience and Qualifications: 3+ years of administrative or hospitality experience Strong understanding of processes, policies, and procedures in a professional environment, preferably in the financial services industry. Bachelor\'s degree preferred. Proficient in Microsoft Office programs (Outlook, Excel, PowerPoint, Word) and willing to learn new software as needed. Excellent organizational skills with the ability to prioritize and manage multiple tasks. Strong written and verbal communication skills, including professional phone etiquette and customer service. Excellent problem-solving abilities with keen attention to detail. Strong interpersonal skills and ability to interact effectively with all levels of staff and external partners. Ability to manage multiple projects simultaneously and adapt to changing priorities. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)