Financial Specialist I

Department of Energy (DOE)

National Nuclear Security Administration (NNSA)

Office of Secure Transportation (OST)
Administrative Support Services

Financial Specialist I Position Description

AMSG provides services in various areas to include management and administrative support roles, project and budget analysis, document controls, federal payroll data entry, travel vouchers processing, technical editing/writing, purchase requests processing, and invoice tracking to a division under the Department of Energy.

This Financial Specialist Position is in Amarillo, TX.

The candidate for this position will be responsible for the performance of work assigned in the performance work standards as well as performing at AMSG's high quality expectations.

The position is Monday through Friday 7:30am - 4:00 pm with exception to Federal Holidays, work schedule.

Must be able to obtain and maintain a Level L clearance with DOE.

Responsibilities Include:

• The Financial Specialist I will be responsible for the performance of customer support, clerical duties, maintaining files (paper and electronic), maintaining travel authorizations, processing travel vouchers, and providing payroll data entry reports for OST Federal Agents & Staff.
• The Financial Specialist will be available from 7:30 am to 4:00 pm Monday through Thursday and 6am to 12 pm Friday with the exception to Federal Holidays.
• Electronically file, maintain, and destroy contract file(s) in accordance with OST's records management policy and /or OST file plan. Files will be maintained in an organized audit ready status at all stages throughout the acquisition life cycle.
• Participate, assist, support, and conduct in all audits and/or assessments related to the OST Acquisition and Financial Management Program if directed by federal management. If travel is required to the commands, the analyst will follow the procedures outlined under the contracts Travel section.
• Provide customer support in the areas of travel and payroll, within 48 hours of receipt of inquiry.
• Adhere to the Government's Channel of Communications. Sharing of information i.e. issue(s) and/or concern(s) in the areas of travel, payroll, invoicing, and acquisitions should be handled at the appropriate federal oversight level to resolve before elevating to upper management level.
• Maintain a current employee register log. The analyst will notify the Federal oversight verbally within 8 hours of any staffing change(s) and update the employee register log within 48 hours.
• Manage the following processes within OST:
  • Monthly Invoice and Payment Processing,
  • Time and Attendance (T&A) Processing,
  • First Forty Time and Attendance,
  • Supplemental Time and Attendance
  • Travel Authorization and Voucher Processing
• Provide leave reports upon request.
• Provide the Work Around Report for the assigned Unit(s).
• Responsible for aiding with any assigned deliverables on a a weekly, monthly, or quarterly basis.
• Train incoming staff and agents (contractor and federal) on payroll and travel, to include the usage of ATAAPS and Concur.
• Responsible for adherence to Records Management Directives in the areas of payroll and travel.
• Provide backup coverage to the Lead Financial Specialist upon need or request.
• Delivery of payroll and or travel communications to commands (to include any process changes that have been approved)

Core Hours: 0600 - 1500 Monday through Thursday and 0600 -1200 Friday

Location : OST AOCC, Amarillo, Texas

Preferred Experience/Knowledge:

• ATAAPS (Automated Time and Attendance Reporting System, time and attendance reporting system)
• Concur Government Edition (Travel authorization, booking, and travel voucher)
• OST Share Point (procurement tracking)
• SharePoint
• Microsoft Excel
• Microsoft Teams

Other Tasks:

• The Financial Specialist I will provide back-up support to team members, including the Administrative Specialist located at AOCC.