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Description
Join ARA, a vibrant employee-owned company, as a HR Assistant and become an essential part of our collaborative HR team. The HR Assistant position at ARA is an excellent opportunity for individuals looking to grow their career in Human Resources. This early in career-style role offers hands-on experience with HR Information Systems (HRIS) and a variety of essential HR tasks. The role is designed to provide a comprehensive introduction to the HR field, with potential for significant professional growth and development.
What you’ll do as a HR Assistant
Perform technical support tasks and data entry in HRIS and other vendor systems:
Employee education and certification additions
User technical troubleshooting
Run imports/data changes as directed
Run reports from HR systems as needed
Perform technical support tasks and data entry in Learning Management System (LMS) as part of the Training Team:
Training tracking
Administering course requests
User technical troubleshooting
Running reports from system as needed
Run regular monthly reports and provide data to various team members and members from other departments.
Regularly maintain electronic employee files.
Support administration and distribution of awards, including Service Award program, and Annual Award program with Rewards Specialist.
Coordinate with preferred relocation vendor to support ARA-paid relocations.
Provide logistical support for Leadership Training Programs.
Work with Training Specialist and HR Director to coordinate invitations and acceptances.
Coordinate travel, accommodations, materials, and activities as needed for each session.
Develop and administer surveys throughout the program.
Act as Purchasing Administrator for HR Department (excluding benefit-related purchases):
Work with Contracts Department to obtain purchase orders
Compile paperwork (including approved invoices, backup documentation, etc.) to ensure HR invoices are paid accurately and in a timely manner
Maintain HR Department re-compete log
Reconcile credit card statements for HR Department on a monthly basis
Assist HR team with travel reimbursements and expense reports
Perform various administrative duties for the HR Department:
Sort and distribute daily mail
Schedule conference rooms and Teams or WebEx sessions for HR Department meetings.
Coordinate mass mailings using internal resources and/or outside vendor(s).
Respond to requests for employment verification and security background checks.
Support HR Department logistics, including, printer/fax maintenance, office supply ordering, etc.
Respond to email and voice mail messages and other requests by close of next business day with high level of service.
Actively participate and collaborate as a member of the vibrant Corporate HR team. And assist with special projects and assignments as needed.
HR Assistant Requirements
Minimum of four (4) years of relevant experience in a human resources environment.
Technical experience with data input and running reports from computer systems.
Basic to intermediate skill level in MS Word, Excel, PowerPoint, Adobe and Outlook.
Ability to effectively work in an HR Information System.
Must provide high levels of customer service and have excellent time management skills.
Must be detail-oriented, proactive, well organized, and have ability to prioritize work.
Requires ability to:
Communicate effectively (both verbal and written)
Work well collaborating with team members, and on an individual basis
Build relationships and offer solutions through creativity and flexibility.
HR Assistant Preferences
Some advanced training, college and/or technical school coursework preferred.
Knowledge of/experience with UKG HRIS software.
Knowledge of/experience with Cornerstone Learning Management Software
**HYBRID WORK NOTICE:
The HR Assistant role may be eligible for hybrid work arrangements after completing at least six months of onsite work. This opportunity will be contingent upon a thorough review of performance and demonstrated ability to effectively manage responsibilities. This arrangement is part of our commitment to providing flexible work options while ensuring that new team members receive the comprehensive training and support needed to succeed in their role.
Applied Research Associates, Inc. Company Information:
Applied Research Associates, Inc. is a 100% employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. We invite you to visit our website ( ) to learn more about who we are ( ) , what we do ( ) , the excellent careers ( ) and benefits ( ) we offer and explore some of our featured offices ( ) .
Qualifications
Behaviors
Preferred
Innovative: Consistently introduces new ideas and demonstrates original thinking
Enthusiastic: Shows intense and eager enjoyment and interest
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Preferred
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Experience
Required
3-4 years: Working in an HR environment
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)