Human Resources Business Partner - Talent Acquisition

Salary : $77,013.28 - $111,345.45 Annually
Location : Oregon City, OR
Job Type: Full-Time, Non-Union
Job Number:
Division: Human Resources
Department: Human Resources
Opening Date: 09/09/2024
Description
Clackamas Community College (CCC) seeks to hire a Human Resources Business Partner - Talent Acquisition (full-time) administrative professional position. We are interested in finding the best candidate for the job, and candidates that may be from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described.
CCC is committed to continuous improvement and innovation in support of student-centered teaching and learning. We are committed to understanding and dismantling systems of oppression and to co-creating a more equitable educational system that in turn fosters a more equitable society. We strive to be a student-ready institution that supports and partners with students to promote discovery and growth. We work to mobilize community-wide awareness and action related to College strategic priorities and seek to build relationships in support of community well-being. At CCC, individuals are celebrated for their experience and expertise, and are validated for their unique perspectives. CCC encourages faculty, staff, and students to be engaged in ways that reflect their needs and interests. To learn more about CCC visit Leadership, Vision and Initiatives.
JOB OBJECTIVES :
The Human Resources Business Partner, Talent Acquisition, supports the College's strategic and operational objectives in the following way: Perform a variety of responsible, confidential, technical and analytical activities in support of the College's talent acquisition programs to meet organizational staffing goals. Ensure processes are fair, equitable and in accordance with best practices for diversity, equity and inclusion; develop innovative sourcing, recruitment strategies and outreach programs; collaborate with hiring managers on recruitment plans and timelines; administer the College's applicant tracking software; develop workforce measures, metrics and reports; initiate process improvements as needed; support search committees; and provide confidential assistance to the Chief Human Resource Officer and Director of Human Resources, including participating in activities related to collective bargaining. In this context, the incumbent in this position will collaborate with others at all levels of the organization and with external stakeholders in the consideration of significant goals, concepts, initiatives, and other activities that affect Clackamas Community College, its employees, students and the people that it serves.
ESSENTIAL JOB FUNCTIONS :
1. Talent Acquisition (70% of time)

• Develop innovative sourcing, recruitment strategies and outreach programs to attract diverse, qualified candidates. Establish and maintain partnerships with internal resources and community partners in support of outreach efforts; and contact community services, colleges, employment agencies, recruiters, media, and internet sites as needed to source candidates. Design and disseminate recruitment materials highlighting the benefits of working at the College to attract job applicants.
• Collaborate with hiring managers on talent acquisition plans and timelines; create job ads and announcements and place with vendors by established deadlines; disseminate notice of open positions to established and/or recruitment-specific lists both internal and external to the College. Partner with the Website team to maintain the "Career Opportunities" section of the College website.
• Provide support to search committees as requested and/or needed. Assist selection committees in the creation of candidate assessment processes that accurately evaluate candidate qualifications in accordance with the required qualifications in the job description. Prepare and/or review interview questions; assist in the development of scoring mechanisms and skills assessments; and ensure candidates understand job requirements, assessments and expectations. Facilitate and/or participate in job interviews; proctor assessment activities; and coordinate scheduling of interviews and related logistics. Respond to employee and applicant inquiries as needed.
• Oversee, administer, customize, maintain and troubleshoot applicant tracking technology systems. Develop/revise workflow and internal procedures to meet College needs and adapt to evolving employment laws. Ensure that positions are opened and closed in a timely manner. Utilize system to screen applications for minimum qualifications to develop a pool of qualified candidates.
• Develop workforce measures, metrics and reports by tracking and analyzing applicant sourcing, and selection data. Evaluate and report on sourcing efficacy; recommend and initiate activities to respond to trends and continuously improve processes; maintain accurate applicant and recruitment electronic systems and databases to produce consistent, timely and accurate reports.
• Coordinate Coordinate candidate offer activities. Prepare salary analysis for finalist candidate coordinating with HR Business Partner Compensation, Classification and Benefits and the Director of Human Resources to ensure pay equity; draft offer letter; ensure new hires complete necessary paperwork according to established deadlines.
• Ensure a positive candidate experience by maintaining continuous communication, providing timely feedback. Coordinate new hire employee processes with the HR Coordinator to ensure a smooth onboarding experience for new employees
• Establish employee information records; provide timely and accurate input into HR systems.
• Collect, manage and maintain recruitment and selection files in accordance with employment laws and College policy.
• Compose and distribute weekly talent acquisition report.
• Travel to job fairs and hiring events to advertise and market CCC jobs/benefits and opportunities.

2 . Process Improvement and Training and Development (15% of time)

• Conduct thorough assessments of existing recruitment processes to identify areas for improvement. Collaborate with cross-functional teams to identify and address bottlenecks in the hiring process; and develop and implement strategies to streamline and automate recruitment workflows, reducing time-to-hire and enhancing candidate experience
• Develop and deliver learning opportunities for managers and employees on all aspects of recruitment and selection including but not limited to: identifying and addressing implicit bias in hiring practices, applicant review and assessment, interviewing practices and how to complete reference checks.
• Provide training and assistance for the online applicant tracking system for job applicants, employees, managers and supervisors.
• Create and maintain learning materials and manuals.

3. DEI Initiatives (15%)

• Advocate for and ensure talent acquisition processes and practices demonstrate diversity, equity and inclusion best practices; act as resource for managers, supervisors and employees on DEI best practice for all talent acquisition processes.
• Participate in DEI workgroups and subcommittees focused on DEI in talent acquisition processes; implement DEI committee recommendations to ensure continuous improvement of these processes.

Qualifications
REQUIRED QUALIFICATIONS:

• Bachelor's degree in Business, Human Resources, Finance, or a related field AND three years' relevant work experience OR any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.

PREFERRED QUAILIFICATIONS:

• Proficient using the NEOGOV HRIS Insight/OHC system to manage for recruitment and applicant tracking.
• Experience with full life-cycle recruiting.
• Demonstrated knowledge of talent acquisition best practices.
• Ability to think creatively and innovatively in developing, implementing and automating recruitment processes and strategies.
• Thorough knowledge of employment law standards, including Equal Employment Opportunity (EEO), Department of Labor regulations, and Affirmative Action requirements.
• Knowledge of practices and methods to ensure confidentiality of sensitive employee information.
• Strong verbal and written communication skills, coupled with effective listening abilities.
• Ability to work effectively in a team environment, adapt to changing priorities, and manage frequent interruptions.

KNOWLEDGE OF:

• Employment laws, regulations, policies and procedures governing Clackamas Community College's human resources program;
• Computer based human resources information system (HRIS) programs and recruitment and applicant tracking systems;
• Microsoft Office programs including Word and Excel;
• Policies, practices and procedures mandated by the College's collective bargaining agreements;
• Research methods and data analysis techniques;
• Principles and procedures of record keeping;
• Principles and practices of customer service;
• Methods and techniques of public relations;
• Principles and practices of sound business communication; correct English usage including spelling, grammar and punctuation;

ABILITY TO:

• Build and sustain collaborative work relationships both inside and outside the College;
• Individually manage a high volume of open recruitments;
• Exercise tact and diplomacy in dealing with sensitive, complex and confidential human resource issues and employee situations;
• Analyze data and reach conclusions that are supported by the data in order to measure results, indicate trends and provide meaningful information for use in bargaining;
• Aptitude and interest necessary to further develop knowledge and abilities.

Other Job Elements
WORKING CONDITIONS:
The employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility, including the ability to move materials weighing up to five pounds on a regular basis. Infrequently, moving materials weighing up to 25 pounds may be required. Manual dexterity and coordination are required more than 50% of the work period while operating equipment such as computers and other standard office equipment.
SUPERVISORY RESPONSIBILITIES :
Supervision of others is not a typical function assigned to this position. However, this position will assign work to, provide training and orientation to, and monitor the tasks/projects of part-time employees and/or student workers.
SUPERVISION RECEIVED :
Works under the general supervision of the Director of Human Resources Operations. General guidelines and SOPs, state and federal rules/regulations, union contracts, and established College policies dictate actions.
Additional Information
APPLICATION INSTRUCTIONS:
The initial review of applications begins of September 29, 2024. Applications will continue to be accepted on a rolling basis for a reserve pool. Applications in the reserve pool may be reviewed in the order in which they were received until the position is filled. Early applications are encouraged.
When applying for this position, you will be required to complete the NeoGov application and attach the following electronic documents.
1. Resume
2. Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position.
3. If applicable: Veteran's Preference documentation
Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. CCC makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.
VETERANS' PREFERENCE:
Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR and . Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
DOCUMENTS REQUIRED:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.

For information regarding Veteran's Preference qualifications, visit the following website:
TERMS OF EMPLOYMENT:

• This role is eligible to work remote 2-days a week once the initial onboarding and training has taken place.
• All positions at CCC are required to be available for work onsite as requested by the college and a flexible work schedule to meet the department needs, which may include evenings and/or weekends.
• Employees must maintain Metro Portland, OR or Vancouver, WA residency as a condition of employment.
• Providing false information will result in rejection of an application, employment offer or dismissal.

EQUAL OPPORTUNITY EMPLOYER:
CCC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.
In addition to a rewarding and exciting career opportunity, Clackamas offers a complete benefits package for eligible employees and their families (including domestic partners) with a broad range of benefits options. Benefits available to Clackamas employees include: (These benefits may be subject to change)
Core Benefits:
Complete health insurance package, including medical, dental, vision, employer-paid life insurance, long-term disability insurance, and employee assistance programs.
Voluntary Benefits:
Voluntary additional life insurance, short term disability insurance, flexible spending accounts.
Qualifying employees will receive contributions to the Public Employee's Retirement System (PERS) as well as the opportunity to enroll in optional 403(b) and 457(b) deferred compensation plans.
Additional perks of joining Clackamas include tuition waiver for employees and their qualifying dependents, on-campus wellness activities, professional development opportunities, and generous leave policies.
Tuition Waiver:
Administrative employees, their spouse, domestic partner, and/or IRS dependent(s) are eligible for tuition waivers for CCC-sponsored classes. (Fees and other costs are not waived).
Paid Time Off:
Vacation Leave- 16 hours/ month
Sick Leave- 8 hours/ month
Personal Leave- 32 hours/ year
Summer Schedule:
Summer Schedule is from the first week of summer term through Labor Day weekend. During Summer Schedule, the College shifts to a 4-day, 9-hour per day workweek (36 hours). The College is closed Fridays. Adniministrative employees receive their regular pay during summer schedule.
01
Main. Please select the response from below that most closely matches your highest level of education as it relates to this position.

• I have not received a High School Diploma or GED.
• I have a High School Diploma or GED.
• I have completed some college coursework but have not received a degree.
• I have an Associate's degree from an accredited institution.
• I have a Bachelor's degree from an accredited institution.
• I have completed some graduate coursework but have not received a degree.
• I have a Master's degree from an accredited institution.
• I have a Doctorate degree from an accredited institution.

02
Main. Please select the response from below that most closely matches the extent of your professional experience as it relates to the position.

• I do not have any professional experience.
• I have more than six months but less than one year of professional experience.
• I have one year but less than two years of professional experience.
• I have two years but less than three years of professional experience.
• I have three years but less than four years of professional experience.
• I have four years but less than five years of professional experience.
• I have five or more years of professional experience.

Required Question