Office Specialist

Summary:
The Office Specialist provides comprehensive administrative support to ensure the efficient operation of the office and its various departments. This role involves performing a variety of tasks including managing communication, organizing documents, and assisting with project coordination. The Office Specialist acts as a key point of contact for internal and external stakeholders, ensuring smooth workflow and contributing to the overall productivity and success of the organization.
Key Responsibilities:

• Administrative Support:
  • Perform general office duties, including answering phones, managing emails, and greeting visitors.
  • Prepare and distribute correspondence, memos, reports, and other documents as needed.
  • Maintain office supplies inventory and order materials as required.
• Customer Service:
  • Handle inquiries while providing accurate information and assistance.
  • Schedule and confirm meetings and site visits.
  • Maintain positive relationships with clients and address any concerns promptly.
• Team Support:
  • Assist in organizing training sessions, department meetings, and company events.
• Data Management:
  • Maintain and update databases, contact lists.
  • Compile and analyze data for reports and presentations.
  • Ensure all documentation is accurate and up-to-date.

Qualifications:
Education: High school diploma or equivalent; additional certification in office administration or related field is a plus.
Experience: Previous experience in an administrative role, preferably in construction, landscaping, or related industry.
Skills:

• Must be bilingual in Spanish language.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Working Conditions:

• Primarily office-based with occasional visits to project sites. Project site visits may be either indoors or outdoors in areas that are dusty, dirty, in the rain and muddy.
• Full-time position with standard office hours; may require occasional overtime depending on project deadlines.

Benefits:

• Competitive Medical, Dental & Vision options
• Employer paid life insurance, STD & LTD
• 401K and Employer Match
• Ancillary Benefits
• Paid Time Off (PTO)
• Tuition Reimbursement
• Learning and Development opportunities