Director, Facilities Management, Planning and Construction

Salary: $88,843.83 - $122,884.23 Annually

Location : White City, OR

Job Type: Administrative/Managerial

Job Number: 01832

Division: Operations & Finance

Department: Facilities Mgmt, Plng, & Const

Opening Date: 07/24/2024

General Statement of Responsibilities

Position Description

Position Title

Director, Facilities, Management, Planning and Construction

Secondary Title

Group / Grade

L

Classification

Managerial/Supervisory

Work Location

Table Rock & Riverside Campus

Overtime Eligible

Exempt

Division

Operations & Finance

Differentials

N/A

Department

Facilities Management, Planning and Construction

Reports To

Chief Facilities Management Officer

Supervision Received

Works under the general direction of the Chief Facilities Management Officer.

Supervisory Responsibility

Supervises Management, Administrative/Confidential, Faculty, Classified, Student, Volunteer, and/or Temporary Staff of assigned department(s).

Position Summary

Under the direction of the Chief Facilities Manager Officer (CFMO) manages the day-to-day operations of custodial, grounds, and building maintenance activities at the assigned campus(es). Participates in the development, recommendation, and administration of policies, procedures, and processes in support of departmental operations. Responds to inquiries and requests for service from internal College departments and supervises administrative and technical/support staff. This position also schedules, assigns, reviews, and supervises the work of employees in FMPC representing a variety of work skills necessary for the maintenance and repair of the RCC's facilities, buildings, grounds, custodial, and equipment; participates in the design, review, and planning of new construction and remodeling projects; and does related work as required. Provides cross-coverage for the day-to-day operations of custodial, grounds, and building maintenance activities for campus(es) assigned to other FMPC Director positions in their absence. May serve as an alternate to the Chief Facilities Management Officer in their absence.

Examples of Duties - Essential Functions

Primary Responsibilities

1.

Facilities and Operations

• Develops and submits unit plans for FMPC within the context of Facilities Management's goals and objectives, and evaluating progress toward their achievement to the CFMO.
• Supports CFMO in accreditation compliance for campus facilities.
• Maintains and manages the Maintenance Management System (MMS).
• Manages property control, central stores, receiving, information technology, and key control.
• Oversees operational fleet of facilities management vehicles.
• Prioritizes customer needs and satisfaction.
• Supports the development of applicable board policies and administrative procedures.
• Executes the department's standard operating procedures, including preventative maintenance for all facilities-related systems and equipment.
• Supports the development of the facilities operations master plan and campus master plan.
• Ensures a safe and clean campus and facilities.
• Supports the Campus Sustainability Plan.
• Responsible for food vendors and vending machines on college campuses.
• Manage contracted services.

2.

Administration

• Facilitates the development of an overall plan for maintenance and operations of facilities in accordance with current department procedures and standards.
• Assists in facility evaluation and condition assessments.
• Assists in the development, planning, review, and approval of applicable annual budgets.
• Manages contracts under $250,000.

3.

Leadership

• Provides assessment and professional development to assigned employees.
• Understands and stays current on HR and payroll policies and procedures.
• Develops, trains, and makes work assignments for new department employees.

4.

Collaboration - Internal & External Committees

• Serves on the Leadership Operations & Finance team (LOFT)and all campus ad-hoc management groups when applicable.
• Participates on the Oregon Community College Facilities Directors Group.

5.

Project Management

• Contributes to new construction projects as assigned, including management of the planning, design, procurement, construction, acceptance, and close-out process of new construction within the limits of delegated authority and the approved project budget.
• Manages projects during all phases of construction, reviews all changes to ensure programmatic, budgetary and schedule conformance; prepares project status and budget reports.
• Researches, reviews, and communicates with consultants, real estate brokers, state or private parties regarding real property transactions relating to the sales, lease, or purchase of real estate.

6.

Other Duties as Assigned

• May participate in College committees as assigned
• Engages in professional growth opportunities as assigned
• Performs other duties as assigned

Institutional Expectations

• Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
• Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
• Embraces and leverages appropriate technology to accomplish job functions.
• Provides high quality, effective service through learning and continuous improvement.

Screening Criteria

Qualifications & Additional Position Information

1.

Minimum Qualifications

• Education - Bachelor's degree related to business management, public administration, project management or construction related field, such as construction science, architecture, construction engineering

• Experience - Minimum of five years' trades management and/or facilities operations experience required, including a minimum of two years in a leadership/supervisory role.

Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.

Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines.

2.

Preferred Qualifications

• Contractor or a trades license
• Oregon Electrical License
• Project Management Professional Certification
• Oregon HVAC/R Journeyman Certification
• Experience managing facilities at educational institution

3.

Essential Knowledge, Skills, & Abilities (Core Competencies)

• Knowledge - Business administration, construction management, construction practices, and contract administration; facilities operations including new construction, renovation, and maintenance and operations; building and mechanical maintenance tasks; H.V.A.C, boilers, and chillers; utilities systems, electrical circuits and other complex mechanical equipment; construction, grounds, custodial, and building safety trades; blueprint reading; public contracting; work order maintenance program; key and lock management; access control systems; life safety and emergency systems; Federal, State, and local regulations and code requirements associated with public institutions; OSHA, DEQ, and EPA compliance codes; financial and accounting management concepts and procedures; strategic planning and budgeting practices; supervisory practices; computer programs including Microsoft Office Suite® products; applicable legal requirements, policies, and procedures; human resources and personnel management concepts; and the mission and purpose of a comprehensive community college.
• Skills - Management and administrative skills, particularly the ability to develop and manage budgets, as well as analyze, organize, plan, and delegate are required. Demonstrated skills in problem-solving, decision making, and conflict resolution are required. Knowledge of the principles and methods of personnel administration is required. Exceptional customer service and interpersonal skills as well as strong verbal and written maintenance management skills are required. Computer literacy is required. Supervisory skills, particularly the ability to instruct others, are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Reading/interpreting blueprint plans and specifications documents such as architectural, structural, electrical & mechanical, as well as operating and maintenance instructions and procedure manuals
• Abilities - Understand, apply, and demonstrate the College's core leadership competencies. Lead with collaborative vision and practical perspective; work in a team environment with diverse populations; demonstrate highly effective interpersonal relationships, one-on-one, and as a team member; work independently and be decisive; supervise and develop staff; manage multiple large projects effectively and efficiently; plan, implement, direct, review and monitor operations and budgets; maintain a high degree of discretion when dealing with confidential information; communicate effectively and respectfully with staff, management team, other colleges, faculty, and the public; work effectively and collaboratively as a member of various management teams, councils, and committees; public presentations; promote and strengthen diversity by encouraging a positive, inclusive environment; promote student access and success; adapt, actively listen, and be objective; represent the college and its programs professionally; maintain high level of confidentiality; apply sound problem-solving strategies; cope effectively with conflict; motivate and inspire; supervise, train, and develop staff; work effectively and collaboratively with staff, students, and the general public; operate standard office equipment including Microsoft Office products. Pass a criminal background check.

4.

Other Requirements

• For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver's License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.

5.

Remote Work Options (see AP 7239 Working Remotely for more details)

• This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.

6.

Physical Demands

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions

• Manual dexterity and coordination are required for over half of the daily work period (about 50% - 70%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment, or driving. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility including the ability to move materials such as files, books, office equipment, up to 5 lbs. daily, and 5-25 pounds occasionally. This position requires both verbal and written communication abilities.

7.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this position, the employee is primarily working indoors in an office environment. Occasionally, the employee will be exposed to loud noise, dust, dirt, and/or inclement weather while performing the functions of the position.

Additional Posting Information

This is a Managerial/Supervisory position in the Facilities Management, Planning and Construction department. Starting compensation will be based on Grade L of the salary schedule, in accordance with initial placement per the current Management, Administrative, and Confidential Employee Handbook. The compensation estimation below is based on the 24-25 salary schedule.

The position will remain open until filled, with screening scheduled to begin on 09/06/2024. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.

RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.

Public Service Loan Forgiveness Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.

Benefits include family medical, dental, and vision Insurance; employee life insurance ($40,000); pro-rated paid vacation, holidays, sick leave and contract leave; membership in PERS/Oregon Public Service Retirement Plan (OPSRP) when eligible; 12-credit tuition waiver per quarter, and eligibility for professional growth funds.

Qualifying veterans and disabled veterans may obtain additional consideration during the RCC employment process under ORS 408.230 and 408.225; OAR 839-006-435 to 839-006-0470, by submitting (attach as Other Document #1) a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215).