Administrative Assistant

Job Description Job Description Benefits:

• Dental insurance
• Health insurance
• Training & development
• Vision insurance

Benefits/Perks

• Competitive Compensation
• Training and development
• Career Growth Opportunities

Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, entering data into CRM system, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Entering required customer information into CRM
• Schedule appointments and maintain a calendar
• Confirming daily appointments, notify customers of any changes if needed
• Working closely with lead estimator to create daily job schedule
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures
• Provide support to office staff and Office Manager as needed. Examples include filling in ledgers for the Billing Department, organizing receipts, creating routes for estimator

Qualifications

• High school diploma/GED required, Associates degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects