Assistant Manager, Accounts Payable

Headquartered in Portland, Oregon, TEC has 30+ locations from Seattle to San Diego to the Midwest, serving thousands of customers across Washington, Oregon, California, Nevada, Arizona, Nebraska, Iowa and South Dakota.

TEC Equipment features Mack and Volvo heavy-duty trucks, Hino and Isuzu medium duty trucks, Wabash trailers and Cottrell auto transport trailers. We offer a large and desirable inventory of new Mack and Volvo heavy-duty trucks and all makes of used trucks. Our full-service line-up also features quality parts, state-of-the-art service, collision centers and fuel, leasing/rental, financing, and insurance. Our locations are authorized service centers for Mack, Volvo, Cummins, Meritor, Eaton and Fuller warranties. TEC truly offers the convenience of one-stop shopping for all trucking-related needs.

The Accounts Payable (AP) Assistant Manager is responsible for Full-Cycle Accounts Payable processing including examining, verifying, and reconciling a variety of transactions while reinforcing training and providing guidance to the AP Team. In partnership with the AP Manager, the AP Assistant Manager will drive expectations for the purpose of accurate and timely AP processing and developing and implementing policies and procedures for AP functions. This role will also serve as an escalation depot for more intricate, sensitive, and visible problem resolutions. The AP Assistant Manager will support and motivate the team to drive performance and achieve departmental goals.

The person in this position must possess strong critical thinking and analytical skills, be self-directing and embody the company values: Teamwork, Entrepreneurship, and Customer Focus. Required ability to utilize TEC values to quickly problem solve and provide a high level of support to both internal and external customers. Assist in cultivating an environment that enables managers and employees to fulfill TEC Equipment's Customer Commitment - to be recognized by customers as their Best Business Partner.

Provide clear guidance, instruction, and direction to AP team members to achieve a key result or group of aligned results in a high volume setting by striving to exceed vendor, internal, and external customer expectations. Serve as a positive role model to the team and model the TEC Values of Teamwork, Entrepreneurship, and Customer-focus.
• Serve as an extension of the AP Manager by actively assisting with the oversight of AP staff including; work performance, scheduling, and timekeeping while providing guidance, instruction, and direction.
• In partnership with operations, management, and staff, continuously manage and improve outstanding invoice aging based on system reporting and monthly statement reconciliations. Investigate unauthorized invoices and credits to recover imbalances.
• Assist with annual Tax compliance, including W9 and 1099 processing and filing as it pertains to vendors and purchase history. Serve as a backup to coordinate, complete, and compile credit applications and submit to Controller for final approval.
• Monitor the quantitative and qualitative results of the AP Clerks and AP Specialists using department-specific metrics and vendor feedback to ensure established expectations are met at all times. Review, research, and work with AP Manager to implement modifications to improve efficiencies and internal controls.
• Provide guidance to AP Trainer to ensure accounts payable best practices are followed and applied to the training curriculum.
• Respond to escalated inquiries from vendors and operations regarding purchasing holds, misapplication of cash, and aged invoices. Research and resolve issues as appropriate, independently or in partnership with AP Manager.
• Maintain current department technical knowledge by remaining up-to-date on how to execute tasks in all areas of the department including but not limited to; data entry, on demand check requests and voids, rent schedules and payments, employee reimbursement, utilities invoices, payments, and reversals.
• Assume and maintain ownership of auditing payment processes to include; review of weekly check run, review of on demand checks processed, and review of wire transmissions.
• Develop effective communication methods to enhance each vendor's understanding of the company's requirements to ensure timely and accurate payment. Continuously monitor and measure effectiveness of current communication tools and materials and recommend appropriate adjustments.
• Drive month-end close procedures, including but not limited to; scorecard status update and follow-up, utility/facility account reconciliations and review, preparing journal entries, and preparation of assisting with department metrics as it relates to volume, successes, and areas of improvement.
• Monthly maintenance, reconciliation, and processing of rent and lease agreement payments and schedules.
• Maintain system administrator duties for Corporate Card functions, such as creating new users, maintaining new users, assisting users with corporate card issues, etc.
• Manage escalations by understanding the root cause. Reinforce and correct training within the AP Team as needed to establish processes to prevent future occurrences.
• Regular and prompt attendance to provide reliable, dependable performance in support of department needs.

• Bachelor's Degree in Accounting, Finance, Business or related field preferred
• Minimum five years of previous experience in a high volume Accounts Payable Department completing 3-way match and PO driven purchasing
• Minimum two years' experience in a lead, supervisory, or management role
• Minimum one year in customer-facing AP role
• Experience analyzing, identifying, recommending, and executing solutions based on sound data
• Technical writing experience preferred
• Solid knowledge of Best Practice AP processes
• Excellent written and oral communication skills
• Strong skills in MS Office (must have Intermediate to Advanced Excel skills) and all required systems.
• Excellent detail orientation, organization, and time management skills
• Excellent interpersonal skills; ability to build positive relationships in person and through phone/electronic communication with all levels of employees and management
• Excellent customer service skills; ability to deescalate unhappy customers in a professional and favorable manner
• Skill in authoring and executing step-by-step process documentation
• Ability to demonstrate responsibility and accountability in decision making
• Ability to influence without authority
• Ability to act with a sense of urgency and prioritize with limited supervision
• Ability to maintain composure and professionalism
• Ability to critically think through problems and identify and apply the most appropriate solution
• Ability to solve problems requiring mathematical and systematic operations (For example, must be able to post entries that may not have been submitted with all required information)
• Ability to coordinate and drive efforts of a team
• Solid understanding of GAAP, regulatory standards, and compliance requirements

TEC provides our employees and their families with a full menu of health, wellness, and retirement benefits.

New hires are eligible to participate in TEC Equipment's comprehensive benefits plan the first of the month following your date of hire.

• Choice of two comprehensive medical plan options that include prescription drug coverage
• Choice of two dental plans that cover preventative and diagnostic care, basic and major services, and orthodontia for children
• Vision care, discounted hearing exams, and hearing aids
• 401(k) retirement savings plan with company contribution
• Life, accident, and disability insurance
• Employee Assistance Program (EAP)
• Education assistance
• Seven paid holidays, vacation accrual of at least 48 hours per year, and paid sick

All offers of employment are contingent upon successful completion of all applicable screenings.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.